Listing Summary

POSITION SUMMARY:

The Atlanta Regional Commission (ARC) is the regional planning and intergovernmental coordination agency that focuses on issues critical to the region’s success, including growth and development, transportation, water resources, services for older adults and workforce solutions. ARC is dedicated to unifying the region’s collective resources to prepare the metropolitan area for a prosperous future. This is done through professional planning initiatives, the provision of objective information and the involvement of the community in collaborative partnerships.

This position will coordinate procurement activities for all agency departments for complex goods/services, high technology acquisitions, while ensuring compliance with applicable purchasing policies/contracts, federal and state regulations, and requirements governing quality, quantity, timeliness, and reasonable cost. 

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Supervises staff including conducting performance evaluations, coordinating training, and implementing hiring, discipline and termination procedures; or coordinates highly technical, enterprise-wide functions, as assigned and/or provides lead direction as assigned;
• Supervises the procurement unit, manages procurement process and policy, and provides procurement training;
• Oversees the contracting process; Interprets, applies, and ensures compliance with state/local purchasing contracts and all applicable laws, rules, regulations, standards, policies and procedures; initiates any actions necessary to correct deviations; monitors new/proposed regulations for potential impact on agency operations; confers with legal department regarding insurance and legal issues; Manages agency registrations in state and federal systems;
• Develops procurement policies and procedures; oversees implementation of policies and procedures; provides quality assurance over work product; facilitates assessment processes;
• Supports Chief Compliance Officer in regulatory compliance; supports implementation of the Disadvantaged Business Enterprise program;
• Processes a variety of documentation associated with department operations, within designated timeframes and per established procedures; prepares complex proposals, formal contracts, bids, and quotes for goods/services; expedites time-sensitive requests or documentation;
• Works with department staff to write bid specifications; determines need/type of insurance and bonding required for proposals; prepares advertisements for publication; coordinates and facilitates pre-bid conferences; conducts bid openings and receives, logs, tabulates, and evaluates bids and quotations; conducts pre-qualifications to determine contractors’ capability to provide equipment or service; manages proposal evaluation process and serves on Selection Committees; provides supervisor and/or departments with bid tabulation results and recommendations of lowest responsive/responsible bidder; negotiates pricing, terms, and conditions of potential contracts;
• Performs other duties as assigned to support agency goals and objectives.

REQUIRED KNOWLEDGE, SKILLS, ABILITIES AND COMPETENCIES:

• Supervisory principles, practices and techniques;
• Techniques and methods for organizing, prioritizing, assigning and monitoring work;
• Practices and methods of coaching and leading the work of others.
• Principles and practices of program administration and management;
• Project management principles;
• Best practices, trends and emerging technologies;
• Principles and practices of group facilitation and building consensus;
• Principles and methods of qualitative and quantitative research;
• Principles and applications of critical thinking and analysis;
• Principles and practices of budgeting and fiscal management;
• Principles and techniques of effective oral presentations;
• Conflict resolution and negotiation strategies;
• Applicable federal, state and local laws, codes, regulations (based on assignment);
• Principles and techniques in analyzing and interpreting federal and state regulations
• Customer service principles;
• Specialized equipment relevant to area of assignment;
• Utilizing communication and interpersonal skills as applied to interaction with coworkers, supervisors the general public and others to sufficiently exchange or convey information and to receive work.

 

MINIMUM QUALIFICATIONS: 

• Master’s degree in business or public administration or directly related field,
• Five (5) years of procurement administration experience that includes two (2) years of supervisory experience

An equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above, unless otherwise subject to any other requirements set forth in law or regulation.

PREFERRED QUALIFCATIONS:

• Five to eight years of professional purchasing experience that includes two to three years of supervisory experience.
• NGIP Certified Procurement Professional or similar certification preferred

SPECIAL REQUIREMENT:

• Selected candidate will be subject to a criminal and credit background check