JOB TITLE: GRANTS MANAGER
This is a management position within the organizational structure of the Hall County Financial Services Department, and this position is directly responsible for all grants and grant related activity for Hall County Government. This position manages and administers a program to identify, research, prepare, submit, and manage grant proposals/reports and secure grants as a resource to support existing and new County initiatives particularly those that lead to improvements and/or efficiencies in programs and services and/or in qualify of life for citizens. This position administers and monitors county-wide grant projects for all County, Federal and State grants to include applications, budgeting, accounting and grant compliance.
Essential Functions and Responsibilities:
- Oversees and manages all County grants and grant related activity and required reporting and serves as the primary grant writer, manages funding relationships, engages in compliance reporting, and supports special project initiatives.
- Identifies and secures resources, including grants, to support existing and new County initiatives with emphasis on those that lead to improvements and/or efficiencies in programs and services.
- Represents the County in meetings which are related to grant/funding projects and or in areas of development of services/facilities in which County Officials or Administration is especially interested; attends various training meetings/sessions related to funding/grant opportunities in these areas of special interests.
- Serves as Hall County’s liaison to various organizations focused on community development in the County; may provide staff support to various organizations in their efforts to obtain funding and/or to partner with Hall County on projects.
- Maintains current knowledge of available grants and related funding sources and advises and monitors departments regarding grant policies, laws, procedures, special conditions and compliance and reporting requirements.
- Develops applications for grants and other supplemental funding assuring that all application requirements are completed and submitted by published deadlines; conducts meetings with department and division directors for troubleshooting and funding recommendations; and researches/prepares informational data for presentations from Federal, State, or local agencies; coordinates and manages all processes, meetings, and groups that may be required as part of a particular funding application process.
- Manages financial/budget processes associated with awarded grants including establishing, reconciling and monitoring grant budgets; analyzing status of funds/monthly expenditure reports and making recommendations for adjustments.
- Approves budget transfers and makes recommendations; reviews vouchers associated with projects; approves vendor/contractor payments for compliance/funding/coding; reviews reimbursement reports on grants for submission to grant agency and monitors receivables on all grant funds; performs statistical allocation analysis for time and attendance; and analyzes funding requests made in conjunction with proposed program changes to determine adequacy and reasonableness of same; and ensures compliance with all fiscal and accounting regulations including Federal, State, and County statutes and agency specific regulations.
- Ensures compliance with grant/funding requirements by monitoring grant performance, identifies problems and possible solutions and works with departments to implement corrective action; ensures compliance with regulations/policies to assure a minimum level of participation; ensures permanent grant records and official files are properly maintained according to Federal/State retention regulations; and consults with law department on legal issues.
- Ensures that all grant documentation is completed and submitted accurately by published deadlines, including but not limited to applications and other supplemental funding, reimbursement requests, drawdown requests, etc.
- Audits and performs on-site desk audits for monitoring of departments and non-profit agencies related to expenditures and compliance issues of Federal/State and local governments.
- Prepares and maintains records, reports and other documentation pertaining to grant proposal preparation and administration for the Single Audit Report.
- Prepares required audit work papers on an annual basis, including but not limited to the Schedule of Expenditures of Federal Awards (SEFA).
- Reviews and updates the Grant Management Handbook and other publications which provide information regarding Federal and State programs.
- Conducts trainings for County departments and on-site visits to include: reviewing/updating policies, procedures and regulations; training on proper system procedures; training on grant writing, budgeting and compliance; answering questions and assisting with problems.
- Manages grant-funded housing programs including but not limited to NSP1, NSP3, CHIP, and others.
- Develops and implement administrative and operational plans for housing programs.
- Identifies Grant Division staffing needs and develops and updates job descriptions.
- Trains, supervises, evaluates and disciplines subordinate staff.
- Serves as primary point of contact for organizations and individuals involved in grant-funded housing programs including program participants, funding sources, housing developers, relevant non-profits, other local jurisdictions, contractors, and financial institutions.
- Market housing programs to individuals and groups through a variety of means including web-based, print, presentations, and individual meetings.
- Processes grant contracts and agreements: conducts negotiations with funding sources; secures matching funds from the County.
- Assists with development and implementation of long and short term plans, goals, and objectives pertaining to the area of assignment: evaluates current status of, use of, and need for grant funds within the County organization; analyzes and forecasts future trends and/or regulations pertaining to grant functions, and implements modifications to County systems as needed to comply with new requirements; evaluates efficiency and effectiveness of programs, operations, procedures, and resource management; recommends and/or implements improvements in programs and operational procedures as needed.
- Prepares and administers grants for Single Audit Act: creates database and files for each grant, including records of contracts, project numbers, expenditures, and revenues; prepares reports.
- Administers other various grant programs for the County, including but not limited to, assists with the administration of the Community Development Block Grant (CDBG) in conjunction with local non-profit groups to implement improvement and social projects; assists with the accounting and reporting for the American Rescue Plan Act (ARPA); manages the county's HOME Investment Partnership Program to assist local Certified Housing Development Organizations to fund projects benefiting low/moderate income families with affordable housing.
- Performs additional work and special projects as assigned and/or required.
- Regular and predictable attendance is required.
- Performs other related duties as required.
Materials and Equipment Used:
- Personal Computer
- Fax Machine
- Various software packages
Minimum Qualifications Required:
- Education and Experience:
- Bachelor’s degree in Accounting or related field or Associate’s degree with required experience and grant certification.
- Experiential requirements include: four years of progressively responsible experience in accounting or grant administration; one of four years in a governmental setting is preferred.
- Any equivalent combination of education and experience, which would meet the minimum level of qualifications stated above.
- Licenses and Certifications:
- Financial Officer Certification, Level I preferred.
- Class C Driver’s license and a satisfactory Motor Vehicle Record (MVR).
- Knowledge, Skills and Abilities:
- Knowledge of County government and its organization and function.
- Extensive knowledge of Generally Accepted Accounting Principles (GAAP) and Government Accounting Standards Board (GASB) statements.
- Extensive knowledge of federal, state and local regulations affecting County grant management procedures.
- Knowledge of theories, principles, practices, and techniques of business or public administration with emphasis in accounting methods, budgeting, procurement, contracting and reporting.
- Knowledge of grant-funded programs.
- Knowledge and skill in grant writing.
- Knowledge of purchasing policies and procedures.
- Knowledge of annual and multiple year budgeting policies and procedures.
- Knowledge of and skill in the use of financial systems.
- Knowledge of and ability to utilize computers and various software packages, and the ability troubleshoot problems as they occur and offer solutions.
- Ability to handle multiple high priority projects and/or deadlines concurrently.
- Ability to recognize and meet deadlines in a stressful environment.
- Knowledge of internal/external auditing requirements.
- Knowledge of financial reporting requirements (i.e. ACFR, DCA, State of Georgia, etc.).
- Knowledge and skill in the preparation of audit schedules.
- Knowledge and skill in balancing/reconciling records.
- Skill in developing and maintaining effective and efficient record-keeping systems.
- Skill in interpreting laws, regulations, department policies, and procedures, and applying them to daily operations.
- Ability to plan, organize, and/or prioritize daily assignments and work activities.
- Ability to communicate and interact effectively with supervisors, management, other staff members, elected officials, and personnel at all levels of government.
- Ability to present complex information in a clear, professional, and meaningful manner.
- Ability to deliver actionable guidance and feedback to departments on control issues and potential solutions to close control gaps.
- Ability to establish and maintain effective working relationships with department directors, employees, and outside agencies.
- Ability to interact professionally with staff at all levels of the organization, senior management, elected officials, department/division heads, the public, and other governmental entities and agencies.
- Must have excellent attention to detail.
- Must be highly organized.
- Strong analytical and problem solving skills.
- Ability to multitask, organize, plan, control, and coordinate individual and group assignments.
- Skill in supervisory techniques.
- Skill in preparing, analyzing and interpreting a variety of financial documents and reports.
- Skill in the use of a personal computer and associated software.
- Skill in the use of standard office equipment.
- Knowledge of computer operations, visual presentations, and spreadsheet applications.
- Proficiency in Microsoft Office, especially Excel.
- Skilled in using a calculator, photocopy and facsimile machines, and other office equipment.
- Ability to perform semi-complex mathematical calculations with a high degree of accuracy.
- Excellent and effective verbal and written communication skills.
- Ability to convey information in a clear and concise manner.
- Strong project management skills.
- Strong influencing and collaboration skills.
- Highly analytical and motivated.
- Ability to independently assimilate facts and draw sound conclusions.
- Ability to select, develop, organize, motivate, and effectively manage staff.
ADA Minimum Qualifications:
- Physical Ability: Essential functions of this position continuously require the ability to remain in a stationary position (sitting or standing); operate a computer and other office machinery, such as a calculator, copier, and printer. Incumbents must continuously be able to think analytically; handle stress and emotion, concentrate on tasks, remember names and other details; examine and observe details; make decisions, and adjust to change. Incumbents must also continuously direct others; meet deadlines; stay organized; use math/calculations and use a keyboard/type.
- Essential Functions frequently require the ability to move about inside the office; and move/transport items up to 10lbs.
- Essential functions occasionally require the ability to bend body downward and forward by bending spine and legs, and twisting at the waist, hips or knees; reach overhead; push or pull; and repetitively use hands/arms/legs. Incumbents in this position are occasionally required to be on-call and work irregular hours.
- Sensory Requirements: Essential functions regularly require the ability to use effective verbal and written communication; and use of hand/eye coordination and fine manipulation to use equipment.
- Environmental Factors: Essential functions of this position continuously require the ability to either work with others or work alone.
This class specification should not be interpreted as all-inclusive. It is intended to identify the major responsibilities and requirements of this job. The incumbents may be requested to perform job related responsibilities and tasks other than those stated in this specification.
Salary: $64,397.63 - $81,193.11
How to Apply:
Please apply online at:
Hall County Government is an Equal Opportunity Employer and a Drug Free Workplace.
Closing Date: Open until filled
2875 Browns Bridge Road
Gainesville, GA 30504-5635