Listing Summary

Special Projects Manager   

Salary: $68,570 to $85,027            

General Description

The purpose of this classification is to perform highly responsible administrative work, conducting and providing project oversight for a variety of complex and sensitive assessments of City operations and management research projects at the direction of the City Manager.

Duties and Responsibilities

The functions listed below are those that represent the majority of the time spent working in this position. Management may assign additional functions related to the type of work of the position as necessary.

• The Special Projects Manager prepares reports and correspondence to express objectives, findings, recommendations, and goals to the City Manager and City Council, etc. as directed. Assignments require the use of discretion and care in the handling of confidential and sensitive information used to support management decisions, as well as professionalism and tact in interacting with internal and external higher-level staff and management in the planning and coordination of work efforts.

• Assures the City Manager’s action items are properly processed, managed, and resolved; prepares information necessary for administrative decisions and implementation; interprets, communicates, and applies rules, procedures, and policies; oversees assigned programs and administrative support functions and specialized programs.

• Work requires the exercise of considerable initiative, independent judgment, and discretion especially where clearly defined guidelines are needed. At times, operational assessments may be coordinated through the use of external consultants and consulting service contracts.

• Performs journey-level budgetary, financial, administrative and analytical support duties for the office of the City Manager; oversees assigned administrative processes, procedures, and programs; conducts special projects; and to provide highly technical and responsible assistance to the City Manager.

• Participates in special projects including research of new programs and services, budget analysis and preparation, and feasibility analyses.

• Participates in the development and implementation of new or revised programs, systems, procedures, and methods of operation; compiles and analyzes data and makes recommendations regarding staffing, equipment, and facility needs.

• Collects, compiles, researches, analyzes, and prepares information on a variety of specialized topics including complex financial, budget, or administrative issues or questions; prepares comprehensive technical records and reports to present and interpret data, identifies alternatives, makes, and justify recommendations; coordinates efforts with City departments, and other government agencies. 

• Coordinates activities and special events with other City departments, the public, and outside agencies; attends meetings as City’s representative.

• Communicates with management consultants, other City employees, Department Directors, City Council, the Mayor, and other public officials, in order to provide assistance and respond to projects representing the City Manager’s Office.

• Responds to inquiries; discuss City programs; present reports, conduct research, and provide information and recommendations.

• Prepares various written reports and documents in order to report project status and project costs. Prepares Council reports, resolutions, and schedules.

• Coordinates work activities with other City departments, other cities, or other agencies as required to complete assigned projects. Conducts research and analyzes data regarding project costs.

• Performs mathematical calculations and financial analyses. Prioritizes own work including research, committee work, and reports. Resolves procedural, operational, and other work-related organizational problems through identifying, coordinating, and implementing appropriate methods of communication, research and analysis, evaluation, and meetings. Coordinates work activities, program functions, and other tasks with other City departments, cities, federal and state agencies,

• Working with management consultants and City staff, conducts research and analyzes information and data, financial budgetary, statistical, demographic and historical data to develop recommendations for programs and policies, organizational or financial structures, productivity, equipment, and staffing requirements. Comprehends and makes inferences from written material such as policy statements, external and internal communication materials, reports, surveys, and data summaries to make recommendations concerning various issues.

Additional Functions

• Performs other related duties as required.

• Employees in this class may be required to attend meetings of the City Council as well as other meetings, which may require working early morning or evening hours.

Minimum Education and Experience Requirements:

Requires Master's Degree in Public Administration, Business Administration, or a related field and four (4) years of professional-level administrative experience performing administrative analytical analysis that involve budget or operational analysis, researching, analyzing, and synthesizing data, as well as recommending solutions to problems related to administrative or program support functional areas; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.

Must possess and maintain a valid state driver’s license with an acceptable driving history.