Employment Opportunities  >>  Administrative & Clerical Support

Part-time Admin.,/Clerical/TAC

City of Adairsville

Posted: May. 15, 2017

End Date: Jun. 15, 2018

The City of Adairsville is seeking an individual with experience as a police records clerk to fill a part-time position (Approximately 35 hrs. per week)
Essential Job Functions
Under direct supervision, position is responsible for technical, clerical, and customer service work related to the intake, maintenance, processing, dissemination and retention of police records. This position requires knowledge of a variety of police records and information systems, customer service and communication skills.
  • High school diploma required. Some college preferred.
  • Must have general computer literacy skills with standard software packages; or an equivalent combination of education, certification, training and/or experience.
  • Requires current applicable GCIC Certifications, or ability to readily obtain same.
  • T.A.C. Certification preferred
  • No felony convictions.
The list of essential functions, as outlined herein, is intended to be representative of the tasks performed for this position. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position. 

Greets and receives persons entering the department in a courteous and professional manner. 

Serves as a GCIC terminal operator which includes entering wanted persons and stolen articles, and running criminal and drivers’ histories. 

Processes case files for Municipal Court and Superior Court; responds to requests from both courts for additional information to prosecute cases.   

Processes mail; answers department telephone calls and routes to appropriate parties. 

Classifies crimes for UCR (Uniform Crime Reporting) according to guidelines; processes reports for UCR submittal and enters information into computer as necessary.  Performs all other functions relating to UCR report processing to ensure accuracy. 

Receives, issues receipts, and processes monies for report copies and record services. 

Enters or retrieves information from computer as required; maintains up-to-date knowledge of entry and removal of records information involved with computer system. 

Assists persons seeking information and/or reports; assists officers, investigators, or other employees with records information as required. 

Performs computer entry of daily reports in a timely manner; reviews daily accident, incident and arrest reports. 

Assists other police agencies in checking records; assists insurance companies when requesting information of an accident. 

Performs skilled administrative tasks requiring use of automated office systems, e.g., computers, telephones, facsimile machines, photocopiers, calculators, adding machines. 

Maintains and updates complex filing and cross-reference/index systems for all documents, records and/or reports; processes public records requests within scope of authority. 

Maintains attendance and punctuality within customary tolerances for this position. 

Performs other related duties as assigned.