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Deputy County Clerk

DeKalb County Government

Posted: Jan. 16, 2018

End Date: Feb. 16, 2018


Purpose of Classification:

The purpose of this classification is to provide administrative support and backup assistance to the County Clerk regarding the Clerk’s responsibilities for public meetings, record management, and customer support for the office.  

Essential Functions:

The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

Serves as the lead clerk and acts in the absence of the County Clerk; trains new clerks as needed; and assists with supervising and evaluating the work activities of the Clerk’s staff.

Attends meetings for various boards and committees as assigned; takes minutes at all meetings; ensures accurate transcription for the permanent records; prepares and distributes meeting minutes; prepares documents for and attests to signature; and publishes board and committee actions and minutes as required.

Provides administrative, logistics, and technical support in preparation for and during official board and committee meetings; prepares agenda and  accompanying documents; sets up and tests equipment; manages requests for public comments; and ensures all files and documents are available for the meetings.

Assists the County Clerk with the management of the official records for the County; certifies documents; and ensures maintenance and disposal of records in compliance with records retention laws and regulation.

Provides customer service; researches requests for public records; provides copies of public records; notarizes documents; collects and accounts for fees and payment; and provides information and answers questions.

Provides clerical and administrative support to the BOC, Chief Executive Officer, Chief Operating Officer, and their staff as needed.

 

Minimum Qualifications:

High school diploma or GED required; five years of experience in a clerk's office providing administrative support in a governmental environment; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.

Specific License or Certification Required:  Must possess and maintain the following certifications: County Clerk and Notary Public