Employment Opportunities  >>  City & County Management

Purchasing Coordinator

City of College Park - Human Resources

Posted: Feb. 1, 2018

End Date: Feb. 28, 2018


Purchasing Coordinator
                                                             Finance
                                    Salary Minimum $33,568 – Mid $42,323
 
GENERAL STATEMENT OF DUTIES:
This is a professional and administrative work in the procurement of a variety of materials, supplies, and equipment for the City. Work includes reviewing requisitions, preparing purchase orders and requests for proposals, evaluating bids and resolving problems with vendors.
 
SPECIFIC DUTIES:
Solicits and analyzes quotations from vendors to insure that purchases comply with specifications and requirements; interviews vendors and their representatives and develops reliable suppliers by constant evaluation of their service and performance; Obtains the lowest prices consistent with quality and quantity; expedites shipments by contacting vendors regarding errors, incorrect shipments and other discrepancies; Prepares invitations to bid and request for proposals based on applicable laws and regulations; Conducts pre-bid, bid hearings and related meetings; Analyzes bids and proposals to ensure all specifications are met; recommends selection of bids that provide the best price, quality and delivery time; notifies vendors of selection; Maintains purchase orders and requisition registers; keeps files of vendors from whom bids have been requested, and records bids received; Maintains current inventory listing of vehicles and other materials; Performs other related duties as assigned.
 
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:
Knowledge of public purchasing methods and procedures; Knowledge of techniques of specification writing; Knowledge of methods and techniques utilized in grading and analyzing the quality of supplies, materials and equipment; Knowledge of or ability to learn the department's rules, regulations, policies, and procedures; Skill in writing specifications and reports; Skill in soliciting competitive bids to acquire cost effective products and services; Skill in dealing tactfully and effectively with suppliers and contacts outside of the organization; Skill in analyzing and evaluating bids and quotations; Skill in operating a computer; Skill in oral and written communications; Ability to analyze and process purchasing requisitions and vouchers and make purchasing decisions accordingly; Ability to maintain complex purchasing and inventory records; Ability to establish and maintain effective working relationships with employees, other departments, vendors and the public; Ability to communicate effectively, orally and in writing; Ability to listen and ascertain the needs of customers; Ability to find and communicate accurate information concerning process, policies and procedures to customers; Ability to respond to customers tactfully and courteously.
 
EDUCATION AND EXPERIENCE:
Bachelor’s degree required in Finance, Accounting or closely related field; CPA preferred; five (5) years professional accounting experience required;
 
CLOSING DATE:
Applications for this position will be accepted until filled.  Resumes will not be accepted without an application.  An application may be obtained from the City’s website: www.collegeparkga.com or the Human Resources Department located at 3667 Main Street, College Park, Georgia 30337. 
City Of College Park
3667 Main Street
College Park, GA  30337
(404) 669-3768
EOE/M/F