FLSA Status: Non-Exempt
General Definition of Work:
Performs difficult skilled administrative and clerical support for the Legal Department. Provides and exhibits outstanding customer service, teamwork, and organizational commitment. Work is performed under the limited supervision of the General Counsel in coordination with other attorneys and program managers.
To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable an individual with disabilities to perform the essential functions.
Enters information into computer system and database; types a variety of documents including correspondence, forms, reports, spreadsheets, presentations, agendas, minutes, and directories; verifies statistical and other records for accuracy and completeness; enters and retrieves sensitive and restricted information;
Receives and maintains correspondence, contracts, renewals or amendments; maintains and updates inventories of contract details; indexes, files and maintains documents through the document management system;
Operates a variety of standard office equipment; sets up and maintains filing systems; verifies information, makes and prepares appropriate copies for and stores files as required;
Maintains lawyers’ calendars, process invoices and payments for the Legal Department; maintains budget records;
Locates court and legislative documents; formats, serves and files court and legislative documents;
Assists with the coordination of various meetings and events; manages the logistical aspect of the meetings and, when necessary, prepares and disseminates associated correspondence, notices, presentations and materials, agendas and minutes;
Answers and directs incoming calls, welcomes and directs visitors to appropriate staff, routes incoming and outgoing mail and documents for the Legal Department, as well as the Association generally;
Prepares and submits standard registrations and renewals in a timely manner, including continuing legal education credits, State Bar of Georgia membership, other professional memberships, etc;
May require overnight travel.
Education and Experience:
High school diploma or GED and 3 or more years of experience in an legal administrative support position.
Knowledge, Skills and Abilities:
Thorough knowledge of the organization and functions of the Legal Department and of general administrative policies and practices;
Thorough knowledge of law office practices, procedures, equipment and office support techniques; ability to operate standard office and computer equipment including ability to operate specialized software;
Excellent written and oral communication skills with a thorough knowledge of business English, spelling, grammar and arithmetic. Skill in the use of standard office software applications, specifically Microsoft Office products, including Outlook, Word and Excel;
Ability to read, understand and interpret difficult materials with complicated information that may contain excerpts from legislative, regulatory and/or legal documents;
Ability to keep office records and to prepare accurate reports from file sources; ability to perform and organize work independently;
Ability to establish and maintain effective working relationships with associates, clients, vendors and the general public.
This work requires the occasional exertion of up to 25 pounds of force; work regularly requires sitting, speaking or hearing, using hands to finger, handle or feel, reaching with hands and arms and repetitive motions and occasionally requires standing, walking, stooping, kneeling, crouching or crawling, pushing or pulling and lifting;
Work has standard vision requirements; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels;
Work requires preparing and analyzing written or computer data, operating motor vehicles or equipment and observing general surroundings and activities; work has no exposure to environmental conditions;
Work is generally in a quiet location (e.g., cubicles, storage or file room).
Requires possession of or ability to obtain Notary Public license.
May be required to sign a confidentiality agreement upon hire.
Valid driver's license in the State of Georgia.
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