Employment Opportunities  >>  Risk Management & Insurance

PURCHASING SPECIALIST

Clayton County Board of Commissioners

Posted: May. 16, 2018

End Date: Aug. 16, 2018


$32,811 

MUST MEET MINIMUM REQUIREMENTS:   High school diploma or GED; supplemented by college level course work or vocational training in purchasing or business administration; supplemented by three (3) years experience and/or training that include purchasing in a governmental environment, preferred.  Must possess and maintain a valid Georgia driver’s license.

TYPING SPEED: 45 WPM PREFERRED. (If requested by the department, Typing Test will be administered at a later date. The application will be reviewed and sent to the department if all other minimum qualifications are met.)

NATURE OF WORK:  The purpose of this classification is to economically and effectively procure all items necessary for County departments on a timely basis, under current, policies and procedures of the Clayton County Board of Commissioners.  Duties are performed under supervision of the Deputy Director of Central Services.

SOME OF THE ESSENTIAL JOB DUTIES INCLUDE:  Coordinate acquisition of all supplies and services for approximately fifteen (15) County departments. Reviews department purchase requisition reports for materials/supplies requested; ensures accuracy and completeness of information pertaining to requested items, including the development of proper specifications; obtains missing/additional information from departments; process requisitions for items up to an established/approved dollar amount per transaction. Solicits and receives competitive price quotes from vendors; reviews/analyzes quotations, bids, and proposals; determines awarding of bids; verifies price and availability of merchandise needed; enters ordering data into computer; determines delivery location, coordinating with department and vendor on direct deliveries or pickup orders. Submits prepay requests, where necessary, to the Finance Department and monitors such requests to ensure all of product is received. Close transaction when all criteria have been met. Communicate with freight companies to file claims for damaged or lost merchandise. Assigns vendor codes for each materials/supply item ordered; obtains/processes information to set up new vendors, as needed. Recommend changes to master vendor list to properly maintain list forwarding copies to the Finance Department on all updates. Generates purchase orders; faxes/mails purchase orders to each vendor to process orders; verifies receipt of orders. Communicate with supervisor, employees, other departments, vendors/suppliers, the public, and other individuals, as needed to coordinate work activities, review status of work, exchange information, or resolve problems. Maintains a current knowledge of applicable laws/regulations; maintains an awareness of new products, trends, and advances in the profession; reads professional literature; maintains professional affiliations; attends workshops and training sessions, as appropriate. Performs other related duties as required.

Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of lightweight (5-10 pounds).  Tasks may involve extended periods of time at a keyboard or work station.

SELECTION PROCEDURE:  Selection will be made from a register of eligible applicants that may be established by education, work experience, test score, personal interview, credit check, criminal history, driving history (copy of driver’s license may be required), drug screen, and/or physical examination.

TO APPLY: Applications may be submitted on-line at our County Website until the position is filled.