JOB TITLE: Bookkeeper / Finance Clerk
REPORTS TO: City Clerk
SALARY: $35,000 - $45,000
This position requires specialized and independent clerical work involving application of bookkeeping principles to the maintenance of accounting and fiscal principles. Work involves the responsibility for the accurate posting of all revenue collected and of disbursements made, from general ledgers, revenue and expense ledgers, and detailed transaction sheets. Work also involves the reconciliation of bank statements and the preparation of a variety of financial reports. The incumbent must be familiar with the various separate funds and maintain a high degree of accuracy in posting entries to appropriate accounts on a computer.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
The following duties are representative of the work required for this job. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.
- Analyzes daily transaction reports, miscellaneous account receivables, balances, tax receipts, sinking funds, and bond issues.
- Processes journal entries as needed.
- Works with Financial Consultant to reconcile books and prepare books for annual audit.
- Closes out and balances books for the month and end of year.
- Gathers and compiles departmental information for budget preparation.
- Prepares revenue and expenditure status reports to auditors and City Clerk; cash balance, sales tax, state and federal withholding taxes, social security, insurance checks, garnishment checks, etc.
- Oversees the Accounts Payable Clerk and the Assistant Book Keeper / Assistant Finance Officer in their duties.
KNOWLEDGE, SKILLS, AND ABILITIES:
The Bookkeeper / Finance Clerk must be knowledgeable of the following principles, procedures and concepts:
- Considerable knowledge of the application of bookkeeping principles in the maintenance of accounts and in the preparation of financial reports.
- Knowledge of the principles and practices of public finance, budgeting, and accounting.
- Considerable knowledge of office procedures, routines, and equipment.
- Considerable knowledge of the City's sources of revenue, budget items, and general and special fund accounts and code number applicable to each.
- Ability to verify accounting data for accuracy and completeness.
- Ability to establish and maintain effective working relationships with City officials and other employees.
MINIMUM TRAINING AND/OR EXPERIENCE TO PERFORM ESSENTIAL JOB FUNCTIONS:
The Bookkeeper / Finance Clerk should possess, at a minimum, a valid high school diploma or GED equivalent, supplemented by some college level courses in accounting and/or bookkeeping. Considerable experience in computerized accounting work which offers familiarity with a broad range of financial principles is preferred.
NECESSARY SPECIAL REQUIREMENTS:
SUPERVISORY CONTROL AND RESPONSIBILITIES:
The Bookkeeper / Finance Clerk oversees the Accounts Payable Clerk and the Assistant Bookkeeper / Assistant Finance Officer in their duties. The Bookkeeper / Finance Clerk reports directly to the City Clerk.
(ADA) MINIMUM QUALIFICATIONS OR STANDARDS REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS
Ability to read and understand written materials. Ability to effectively communicate information to supervisors, co-workers, and the general public.
Ability to work with basic mathematical concepts such as addition, subtraction, multiplication, and division.
Must be able to effectively communicate orally and in written form in a professional manner in order to give or exchange information, resolve problems, and/or provide service.
Ability to interpret and understand a variety of forms, reports, manuals, regulations, and other means of instruction and guidance.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This position requires light-to-medium demands with intermittent sitting, standing, walking, computer use, and occasional lifting of lightweight objects.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The work environment is primarily an indoor office work area.