Employment Opportunities  >>  City & County Management

Deputy City Clerk

City of East Point

Posted: Jul. 3, 2018

End Date: Jul. 20, 2018


Job Title: Assistant (Deputy) City Clerk

 
Job Summary: This is an administrative and clerical position in the City Clerk’s Department that serves as Assistant (Deputy) City Clerk, responsible for processing open records request, maintaining official City records, providing support to the City Council and responding to citizens inquiries and internal inquiries; 
 
Major Duties:
  • Support the vision, mission and principles of the City and the City Clerk’s Office
  • Must maintain strict confidentiality in performing the duties of the City Clerk’s Office
  • Provides secretarial support to the Mayor and Council in the absence and/or direction of the City Clerk
  • Composes and types various forms of written correspondence and reports
  • Assist in preparing and distributing City Council meeting agendas, work session agendas and information packets
  • Attends monthly work sessions meetings and attends Council meetings in the absence of the City Clerk
  • Serve as the Secretary for the Human Resources Committees.
  • Process all open records requests in JustFIOA
  • Researches and retrieves information requests from internal and external customers
  • Maintains onsite office records and records stored in off-site facility
  • Assist with the Municipal Election process
  • Performs follow-up activities resulting from Council meetings
  • Performs supervisory and management responsibilities in Clerk’s absence
  • Serves as a Notary Public for the Clerk’s office
  • Performs related work as required
 
Knowledge Required by the Position:
  • Knowledge of modern office practices, methods, equipment, and standard clerical procedures
  • Knowledge of or ability to learn municipal laws, policies, codes, and regulations
  • Knowledge of or ability to learn the legal requirements related to keeping and preserving Council minutes and all official City records
  • Knowledge of supervisory and management practices
  • Skill in the operation of modern office equipment
  • Skill in shorthand or speed writing
  • Ability to obtain city clerk certification
  • Ability complete internal core courses as determined by the City
  • Ability to handle confidential matters with discretion
  • Ability to prepare clear and concise reports and maintain minutes and important records
  • Ability to understand and follow oral and written instructions
  • Ability to communicate clearly and effectively, orally and in writing
  • Ability to establish and maintain effective working relationships with City employees, City officials and the general public.
 
Supervisory and Management Responsibility:  Responsible for supervising the Office Manager and Administrative Clerk in the absence of the City Clerk

 

Minimum Qualifications:  Associate’s degree in Business Administration, Public Administration or a related field preferred; or (3) to (5) years of equivalent skill, knowledge and experience. Georgia Notary Public, must obtained within (3) months of hire.