Employment Opportunities  >>  Recreation

Director, Cultural Affairs

City of Riverdale

Posted: Sep. 6, 2018

End Date: Nov. 6, 2018


 
CITY OF RIVERDALE
 JOB DESCRIPTION
Equal Opportunity Employer
 
Position Department Salary Range  
Pay Grade
 
FLSA Status
Shift /
Schedule
Application
Expiration
Director, Cultural Affairs Cultural Affairs Up to $65,000 21 Exempt Full-Time  
 
Job Summary:
This position is responsible for coordinating all the operations at the Town Center and all personnel associated with this department building service workers, and operations monitors for facilities.  Preparation of operating budget for the department and monitoring expenditures of the department. Coordinates use, maintenance, and cleaning of the Town Center. This position will provide a high level administrative support for the Town Center and Events including sales, event, and programming support services for the City of Riverdale.
 
Minimum Qualifications:
Associate’s degree and three (3) years of experience in marketing, communications, Event Planning or related field, and one (1) year experience coordinating special events; Intermediate to advanced experience / knowledge with Microsoft Office Suite; any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job; valid State of Georgia Driver’s License.
 
Preferred Qualifications:
Bachelor’s degree in marketing, communications, event planning, recreation or related field and two to three years of experience coordinating special events; Intermediate to advanced experience / knowledge with Microsoft Office Suite; any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job; valid State of Georgia Driver’s License.
 
Major Duties:
  • Prepares annual operating budget for department and staffing expenditures of the budget during current year.
  • Manages weekly schedules, cleaning, and special instructions, if any, with Building Service Workers both before and after events.
  • Manage Event Coordinators for events scheduled at each facility.  Informs Event Coordinators of event times, type of event, and any specific information requested for the event.  Serves as Event Coordinators in the event of Event Coordinators absence.
  • Determines which Event Coordinators is appropriate for the event and the facility.  Reviews records pertinent to the Event Coordinators.  Approves and processes payment for services rendered by Event Coordinators.
  • Understand and correctly interpret the fees, rules and regulations that govern each facility to ensure its proper use.
  • Manages reviews of event programming to confirm all services and necessary preparations are addressed.
  • Manage the client service deliverables with catering, audio-visual concessionaires, security and other contracted service vendors
  • Manages the maintenance of financial records, including revenue and fees generated by programs, program operational costs, facility revenue and expense schedules, budget projections, and analyses
  • Communicates with prospective clients and vendors concerning facility rules and regulations and preferred vendor information.
  • Manage and review preparation of event and program files, announcements, flyers, informational bulletins, news releases, and other marketing materials for City sponsored events and facilities
  • Other duties as assigned.

Knowledge & Abilities Required by the Position:
  • Knowledge of the rules and regulations governing the use of the city facilities available for rental.
  • Knowledge of proper cleaning methods and ordering janitorial supplies.
  • Skill in verbal and written communication; planning and organizing; and customer service.
  • Skill in math computations.
  • Skill in Microsoft Word and Excel.
  • Knowledge of communications and marketing strategies.
  • Knowledge of City ordinances, policies and procedures.
  • Knowledge of modern office procedures and equipment.
  • Skill in using a variety of computer programs for administrative functions.
  • Excellent written and verbal communication skills.
  • Excellent organizational skills and the ability to coordinate many diverse tasks simultaneously.
  • Ability to coordinate event planning logistics.
  • Knowledge of risk management.
  • Skill in using a variety of computer programs for administrative functions.
  • Ability to communicate clearly and effectively, orally and in writing.
  • Ability to read, analyze and interpret complex documents.
  • Ability to prepare clear and concise reports.
    • Ability to establish and maintain effective working relationships with city officials, employees, business and community leaders, and the public.
  • Consistently demonstrate ability to respond to changing situations in a flexible manner in order to meet current needs, such as reprioritizing work as necessary.
  • Ability to take the initiative to make decisions/choices without direct supervision.
  • Ability to carry out oral and written instructions.
  • Ability to maintain an organized office environment.
 
Supervisory Controls:
  • Work is performed under the direct supervision of  the Director of Recreation & Cultural Affairs
  • This position is responsible for management and supervision of Special Events/ Facility Employees.
 
Physical Demands:
  • This work is generally performed indoors or outdoors and involves light to moderate lifting and walking through City facilities for extended periods of time.
  • This work is generally performed indoors or outdoors and involves light to moderate lifting, standing, bending, crouching, carrying, pulling, kneeling, stooping and walking through City facilities for extended periods of time.
 
 
Work Environment: 
 
This work is generally performed in City facilities; however, the employee is required to travel, typically walking or in a vehicle, to and from facilities for inspections and coordination of activities.
 
-------------------------------------------------------------------------------------------------------APPLICATION PROCESS:  All applicants may be required to complete the following:  written exam, physical exam, drug screening, polygraph, and background investigation.
 
If you feel you qualify for the above position, and you meet the minimum requirements, you may complete an application at the Human Resource Office, 971 Wilson Road, Riverdale, GA  30274.  Applications are available from 8:00 to 4:00 p.m., Monday – Friday.  Applications are also available on www.riverdalega.gov.