Employment Opportunities  >>  Administrative & Clerical Support

Assistant City Clerk

City of Union City

Posted: Sep. 19, 2018

End Date: Oct. 15, 2019


GENERAL DUTIES AND RESPONSIBILITIES:
  • To support the vision, mission and guiding principles of the City.
  • Prepare Council Chambers for all City Council meetings and attend Council meetings upon request.
  • Attend and participate in training opportunities and seminars relevant to this position.
  • Adhere to appropriate City operating procedures, benefit rules, employment, and safety policies/practices.
 
ESSENTIAL DUTIES AND RESPONSIBILITIES:
  • Plan and implement Special Events of the City Clerk’s Office
  • Coordinate election activities as directed
  • Research and propose the development of long and short range administrative planning, goals and objectives
  • Provides general assistance to the City Clerk and when absent acts as the City Clerk
  • Prepares and distributes memorandums to Council and drafts letters to appointees
  • Take and transcribe minutes of meetings
  • Monitors the agenda collection process and preparation of Council packets
  • Interprets policies, procedures and laws as applies to the office activities
  • Researches and retrieves information requests from internal and external customers
  • Prepares and updates the Mayor and City Council agenda packets
  • Performs all work duties and activities in accordance with City policies and procedures
  • Back up for City Switchboard and Mail distribution
  • Process work orders
  • Order office supplies for City Clerk and City Council
  • Maintain Electronic and Original tracking system for contracts, minutes, ordinances, resolutions and proclamations
  • Maintain various filing systems within the Department
  • Liaison for Channel 22 (public access channel)
  • Maintains onsite office records and records stored in off-site facility
  • Any other duties as assigned.