The City of Norcross is looking to hire for the full time
position of Assistant Clerk of Court.
The purpose of this position is to assist with the provision of court services. This is the highest “team leader” position in the Municipal Court.
The incumbent in this position will assist the Court Administrator with the daily operations of the municipal court. Responsibilities include, but are not limited to: processing citations, arrest cases and payments. Incumbents are under limited supervision, perform the more complex and technical duties and have responsibility for leading, assigning, and directing work; provide input on performance appraisals, and provide input and recommendations for department policies and procedures.
Essential Duties and Responsibilities:
- Processes payments; posts cash receipts to the court docket and computer.
- Processes fines and cash bonds then reconciles daily cash receipts as assigned via the court’s case management system and the City’s financial system.
- Prepares various court correspondence, including but not limited to: bench warrants, subpoenas, bind-overs, probation service papers, continuance forms and license suspensions, court session dockets and other proceedings as required.
- Ensures that all citations and accompanying paperwork are ready for court.
- Posts and remits to the state case dispositions to the court docket and computer.
- Provides information regarding court system policies, procedures, and fines to public; researches court dates and fine amounts as requested.
- Processes new citations and arrest cases and ensures accurateness of bond information: assesses bonds and fines, prepares case files, posts citation information, processes subpoenas, and oversees driver & criminal history dissemination logs.
- Researches prior years’ court cases pertaining to citations and all other court-related matters, including maintaining monthly statistical reports consistent with established court retention information.
- Responds and prepares certified dispositions and Open Record Requests as requested and required by law.
- Maintains general office files and all court records including, but not limited to: pending cases, probation cases, failure to appear cases, active and closed warrants, and closed cases.
- Upon adjudication, prepares all documentation necessary to close out assigned cases, including accurate reporting of dispositions to external agencies, and verification of the collection of all fines and fees, as well as required completion of pre-trial division cases.
- Maintains working relationship with Police Department.
Additional Duties and Responsibilities:
- OTN entries (entering final dispositions on defendants criminal history)
- Process Bind-over cases to Gwinnett State Court
- Court Audit Reports
- Processing Monthly Payout report to State of Georgia
- Reconciliation of Probation Monthly Caseload
- Processing Warrants and Accusations as needed
- Purchase Court Supplies
- Handle Complaints/Concerns from defendants
- Attend Meetings as necessary
- Any other duties as assigned by management.
Education and/or Work Experience Requirements:
- Knowledge of the functions, policies and procedures of Municipal Court and court operations.
- Must be able to maintain confidentiality – of records, data, reports and other information.
- Knowledge of general office procedures and modern office equipment, personal computers and standard software applications related to court support work.
- Knowledge of general accounting practices.
- Knowledge of Georgia Crime Information Center (GCIC) and NCIC (National Crime Information) procedures.
- Knowledge of applicable federal and state laws and city ordinances.
- Skill in oral and written communication and interpersonal relations.
- Skill in performing basic mathematical calculations, and basic accounting practices.
- Ability to prepare and maintain accurate records and reports.
- Ability to learn assigned tasks within a reasonable training period, and to adhere to prescribed routines.
- Ability to deal tactfully and courteously with general public in sometimes difficult and trying circumstances.
- Ability to perform basic filing and financial record keeping systems.
- Ability to establish and maintain effective working relationships with City employees and the general public.
- Knowledge of and ability to update CCH (computerized criminal history) dispositions.
Interested applicants must submit a resume with
- Graduation from an accredited college or university with a Bachelor’s Degree is preferred. High School diploma or GED
- A combination of work experience and education is acceptable.
- Required: Two to four years of municipal court experience.
- GCIC certification, or ability to obtain within 60 days of employment.
- Must possess a valid Georgia driver’s license (Class C), with a satisfactory driving record, and be able to drive a City vehicle as needed.
Req #MACC092018 to firstname.lastname@example.org
The City of Norcross is an Equal Opportunity Employer.