Employment Opportunities  >>  Finance

Procurement Agent Senior

DeKalb County Government

Posted: Sep. 21, 2018

End Date: Dec. 21, 2018


POSITION SUMMARY:

The purpose of this classification is to procure defined commodities and services for the County in accordance with the purchasing policy, procedures, processes, local, state and federal laws and procurement best practices.  

ESSENTIAL FUNCTIONS:

The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

Prepares and handles complex solicitations for various procurement methods, acts as a lead and coordinates daily work activities of assigned co-workers during manager’s absence; confers with manager to obtain direction regarding work assignments and priorities; organizes tasks in order to complete assigned work; monitors status of work in progress and inspects completed work; confers with co-workers; assists with complex/problem situations; provides technical expertise; assists with training and instructing co-workers regarding operational procedures and proper use of equipment and systems..

Researches, analyzes and develops viable bid specifications for the purchasing of defined equipment, supplies, materials and services for the County; collects, reviews, and revises existing specifications; prepares new specifications for commodities and services in conjunction with requesting departments; and makes recommendations regarding product and/or professional services selections.

Compiles vendor and supplier lists for bid and proposal distribution; distributes bids and proposals to qualified vendors and suppliers; researches vendors, suppliers, and market conditions; reviews bids and proposals from suppliers; evaluates supplier performance and contract compliance; verifies use of registered suppliers; answers questions from vendors and suppliers regarding County’s purchasing policies and procedures, procurement laws, and other issues.

Selects appropriate procurement methods, handles competitive solicitation process from inception to completion; prepares invitations to bid and request for proposals; obtains competitive quotes, bids and/or proposals from appropriate suppliers and vendors; analyzes and evaluates  bids and proposals results; develop bid tabulations and evaluation committee cumulative score sheets, and makes award recommendations in accordance with the purchasing policy and procedures, local, state and federal procurement rules and regulations..

Monitors recurring contracts for equipment, supplies and materials; processes contracts’ renewals and change orders; ensures specifications are up-to-date; and preparesnew solicitation for expiring annual contracts in collaboration with other County departments..

Negotiates contracts; develops contract formats; composes and revises agreements, contracts, and related documents; advises County employees regarding contract consistency and County policies and procedures; leads and facilitates any required planning and negotiating sessions with suppliers.

Develops contracts and agreements; ensures awarded vendor complies with contract terms and conditions, such as pricing, delivery schedule, warranty, packaging, etc.; and reviews and handles in change orders, disputes, and discrepancy resolutions.

Processes and approves purchase orders and/or contract purchase agreements through Oracle e-procurement system; obtains and maintains insurance coverage for contracts; facilitates meetings with internal and external customers.

MINIMUM REQUIREMENTS:

Bachelor’s degree in Purchasing, Supply Chain Management, Business, or related field required; three years of experience of professional level procurement and contract administration comparable to the Procurement Agent classification; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.

Specific License or Certification Required:  Must possess and maintain a valid Georgia Driver’s license and certification from the National Institute of Governmental Purchasing (CPPB or CPPO) or the Institute for Supply Management (CPM, CPSM, or CPSD).