An employee in this class is responsible for budgeting and financial administration functions, capital assets and long-term investments. The incumbent performs routine financial-related, performance-related, compliance-related accounting duties as required in compliance with the Generally Accepted Accounting Principles (GAAP). Work includes supervising and reviewing the work of lower level staff. The Deputy Director of Finance assigns work in terms of general instructions. Completed work is spot-checked for accuracy and the nature and propriety of the final results.
Essential Functions: These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position.
Coordinates, monitors, and maintains a schedule of monthly, quarterly, bi-annual, and annual reconciliation responsibilities of the budget and grant administration staff; manages monthly closing processes, prepares and posts journal entries, reconciles general ledger accounts, prepares monthly financial statements, analyzes revenues and expense accounts, and prepares for year-end audit.
Assists in the preparation of internal and external reports such as monthly and year-end financials (balance sheet, income statement, and cash flow), bond financial reporting, Department of Community Affairs, Comprehensive Annual Financial Report (CAFR), budget books and Census reports through reviewing account transactions and preparing and reviewing working papers for external auditors.
Assists in implementing and monitoring department methodology, documentation, and reporting standards to ensure compliance with GAAP.
Assists in reviewing and recommending County ordinances and policies in the areas related to the Finance Department.
Reviews the general ledger system for proper entries and compliance with state and federal regulations and GAAP; prepares necessary reports.
Manages the county’s records of capital and inventoried assets and depreciation.
Coordinates and directs the financial reporting and disbursement requirements for grants; works with
the functional coordinator to clearly outline requirements/stipulations, both financial and technical; tracks associated revenues and expenses to ensure most efficient use of County funds; attends conferences or meetings; and reports to both internal and external users as to financial status. Assists in drafting grant documents.
Plans, supervises and evaluates subordinate staff – a Fiscal Officer and Staff Accountant.
Manages the preparation and execution of the County’s annual budgets and five-year capital plan; prepares internal cost allocations in accordance with budget guidelines; works closely with the Director on projections and budget-related matters; develops and analyzes long-range forecasts, trends and issues to determine the impact of proposed operational changes.
Develops and directs investigations of alternative methods of accomplishing County and department goals and procedures for operating and capital budgets.
Provides technical assistance on financial issues and performs other fiscal duties as assigned.
Employees in this classification may be expected to perform any related duties as required by proper authority.
Knowledge, Skills and Abilities
Knowledge of fund accounting, public finance and financial reporting standards.
Knowledge of generally accepted accounting principles.
Knowledge of principles, practices and techniques of business and public administration.
Knowledge of County operations, departmental functions and special projects.
Knowledge of economic indicators, forecasting techniques, research methods and trends.
Knowledge of applicable state, federal, and local laws.
Skill in using independent judgment and discretion.
Skill in oral and written communications.
Skill in prioritizing, scheduling and delegating assignments.
Skill in operating modern office equipment.
Ability to work courteously and tactfully with customers and employees.
Ability to establish and maintain cooperative and effective working relationships with others.
Ability to maintain routine records.
Ability to analyze and interpret financial data in order to coordinate the preparation of financial records.
Ability to use discretion in handling confidential information.
Ability to communicate effectively, both orally and in writing.
Typically performed in an office.
- Bachelor’s degree in Accounting, Finance, Business Administration or a related field and five (5) years professional accounting and/or fiscal management experience OR an equivalent combination of education and experience.