City of Forest Park Request for Proposals
Ornamental Fence with Privacy Slats Installation
Kiwanis Stadium, Hartupee Field
803 Forest Parkway
Forest Park, Georgia, 30297.
Mandatory Pre-Proposal Conference November 6, 2018 at 10 am
Bid Deadline November 23, 2018, at 2pm
The City of Forest Park is seeking proposals from qualified vendors for the total lump cost to install 940 LF of six (6) foot high ornamental fence surrounding the Kiwanis Stadium at referenced on the included attachment.
The contractor will furnish a proposal and price for all materials, labor and equipment to complete the job. The contractor must familiarize himself with the site, all details of the work required, and existing conditions. The successful vendor will be required to work closely with the Building Maintenance Division of the Public Works Department on all phases of the project.
The contractor must be an on-going entity for at least 5 years and produce a valid certificate of liability insurance which must be on hand before work begins. All work requiring permits will be permitted and inspected through the Forest Park Planning Building and Zoning Department.
If you have any questions contact Jeff Eady of the City of Forest Park Public Works Department at (404) 608.2310.
The City of Forest Park will hereinafter be referred to as the "City." Respondents to the RFP shall be referred to as "Bidders." The Bidder to whom the contract is awarded shall be referred to as the "Contractor."
A site visit will be held November 6, 2018, after the RFP pre-proposal meeting for potential bidders to view the site.
General Requirements & Specifications:
- Fence will be six (6) feet in height
- Fence will be black in color
- Pickets will be a minimum of 1” square
- Pickets will be a minimum of 16 gauge metal
- Rails will be a minimum of 1.75 x 1.75 x 12 gauge
- Post will be minimum of 2.5” square x 14 gauge
- Fence panels will be a minimum of 3 rails
- Fence will accept ornamental privacy slats
- Privacy slats will be installed and secured in place
All bidders must be licensed, qualified, and understand how to identify the most effective and efficient method to complete the project.
It is the responsibility of the vendor to inquire about any requirement of this RFP that is not understood. Responses to inquiries, if they change or clarify the RFP in a substantial manner, will be forwarded by addenda to all parties that attended the pre-proposal meeting. The City will not be bound by oral responses to inquiries or written responses other than addenda. Inquiries about the RFP must be made to:
Jeff Eady, Public Works Director
The deadline for all inquiries is November 20, 2018 at noon.
Award will be made to the bidder considered most qualified who will act in the best interest of the City and whose proposal meets the demands of the City. Bid packages must include at least three (3) references. These references should represent agencies utilizing the bidder’s services as outlined in the proposal. Provide company names with contact person and telephone number.
Proposals will be evaluated on many criteria deemed to be in the City's best interests to include but are not be limited to:
- Understanding of the project
- Method of approach
- Ability to meet specifications
- Pricing & Value
- Responsiveness to proposal terms and conditions
- Workmanship and material warranty
- Experience in providing the services specified in this RFP.
There is a mandatory pre-proposal conference that will allow for a detailed discussion of the staff and use patterns, our services and the City’s expectations. At this time, bidders will have an opportunity to address any questions, and communicate the feasibility of the City’s expectations. If bidders do not attend this conference and still submit a bid package, their bids will not be considered valid and will not be considered for award.
The pre proposal conference and walk through will be held on November 6, 2018 and begin promptly 10:00 am at Forest Park Public Works, 5230 Jones Road, Forest Park, Georgia, 30297.
The City reserves the right to conduct any tests it may deem advisable and to make all evaluations. The City reserves the right to reject any or all bids, in whole or in part and is not necessarily bound to accept the lowest bid but instead will accept the bid that best suites the City and the City’s services. The City reserves the right to waive minor irregularities. A bid may be rejected if it is in any way incomplete or irregular. When there are tie bids, there shall be a preference for local.
It is the responsibility of the bidder to inquire about any details of this RFP that are not understood. All inquiries must be submitted by email. Responses to inquiries, if they change
the RFP in a substantial manner, will be forwarded by email addenda to all parties that attended the pre-proposal meeting. Therefore, it is the responsibility of the bidder to ensure an email address has been provided.
original and three (3) copies of the bid must be received at Forest Park City Hall, 745 Forest Parkway, 30297. Deadline for submittals is November 23, 2018 at 2 pm.
The bid must be date/time stamped by Forest Park City Hall in order to be considered. Bidders are strongly encouraged to submit bids in advance of the due date/time to avoid the possibility of missing the deadline due to unforeseen circumstances. Bidders assume the risk of the methods of dispatch chosen. The City assumes no responsibility for delays caused by any package or mail delivery service or unforeseen condition. A postmark on or before the due date WILL NOT be a substitute for receipt of bid. Bids received after the due date and time will be not be returned. Additional time will not be granted to any single bidder, however, additional time may be granted to all bidders when the City determines that circumstances require it. FAXED OR E-MAIL BIDS WILL NOT BE ACCEPTED
Each BID must be accompanied by a BID Bond payable to the OWNER for five percent of the total amount of the BID. As soon as the BID prices have been compared, the OWNER will return the BONDS of all except the three lowest responsible BIDDERS. When the Agreement is executed the bonds of the two remaining unsuccessful BIDDERS will be returned. The BID BOND of the successful BIDDER will be retained until the payment BOND and performance BOND have been executed and approved, after which it will be returned. A certified check may be used in lieu of a BID BOND.
A PERFORMANCE BOND and a payment BOND each in the amount of 100 percent of the CONTRACT PRICE, with a corporate surety approved by the OWNER, will be required for the faithful performance of the Contract.
Attorney in fact who sign BID BONDS or payment BONDS and performance BONDS must file with each BOND a certified and effective dated copy of their power of attorney.
- Statutory Workers Compensations Insurance
Bodily Injury Accident - $100,000 Each Accident
Bodily Injury by Disease - $500,000 Policy Limit
Bodily Injury by Disease - $100,000 Each Employee
- Comprehensive General Liability Insurance
$500,000 Limit of Liability per Occurrence for bodily injury and property
- Auto Liability Insurance
$500,000 Limit of liability per occurrence for bodily injury and property
damage. Comprehensive form covering all owned, non-owned and hired
- Umbrella Liability Insurance- $1,000,00 limit of liability
The signed bid should be submitted in an envelope or package, sealed and identified on the outside of the envelope with contact name, contact email, company name and due date.
The bid packages will be opened and bid amounts recorded immediately after the deadline for submittal at Forest Park City Hall, 745 Forest Parkway, Forest Park, Georgia 30297. For all bids that clearly identify a primary contact, provide an email address for the primary contact, a list of the submitted bids with company name, and bid amount will be sent via email.
Materials to Include:
1. Contact Information
2. Description of Company
3. Project Proposal
4. Credentials of Relevant Staff
5. List of Proposed Subcontractors (if any)
6. Basis of Pricing
7. E Verify Affidavit or Statement
8. Certificate of Insurance
9. Professional Certifications
10. References as previously described
All of the proposals are due on or before November 23, 2018 at 2pm. Each proposal will be evaluated by the appropriate staff. Three (3) bidders may be placed on a “short list” and MAY be asked to come in for an interview. If so the bidders that are selected to come in for an interview may be asked to submit additional information. You will be notified within one (1) week prior to the interview date of any additional information that will be needed from our office. We reserve the right to ask for clarification or additional information contained so that a fair and comprehensive evaluation of all proposals can be conducted. If only 3 bids are received, the City reserves the right to terminate this process and begin again or to choose from the 3 submissions.
Submission of a signed bid in response to this solicitation is certification that your firm (or any subcontractor) is not currently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from participation in this transaction by any State or Federal department or agency. Submission is also agreement that the City will be notified of any change in this status.
: Bidder shall make an oath in writing that he/she has not engaged in any collusive or anti-competitive practices in the responding to the bid. Declaration of non-collusion is a statement that the bid submitted is a bona fid bid prepared independent of other bidders, without collusion or fraud (bid rigging, price fixing, rotation of award, etc.)
E-Verify- All Vendors must submit an affidavit to certify that they participate in the Federal Employment Eligibility Verification. Participation in the E-Verify program must commence before the proposal deadline, and E-Verify affidavit is included in the package.
Having carefully examined the request for proposal for fence installation at Kiwanis Stadium inside the City Limits of Forest Park, Ga. 30297 and having visited the site, examined and become familiar with all conditions affecting the cost of the work. The undersigned hereby propose to furnish all labor, material, equipment and incidentals; and to perform all work in the manner and form as provided. It is the responsibility of the bidder to furnish with their bid a list clarifying any and all deviations from these specifications, written or implied, in order that a fair and proper evaluation can be made. Those bidders not submitting a list of deviations will be presumed to have bid as specified.
TOTAL AMOUNT COST : ____________
DATE OF COMPLETION WILL BE TAKEN INTO CONSIDERATION WHEN AWARDING BID.
LENGTH OF TIME TO COMPLETE PROJECT:___________________________________
DATE TO COMMENCE WORK AFTER NOTIFICATION:____________________________
COMPANY NAME: ___________________________________________________________
CITY____________________STATE__________________ ZIP CODE_________________
E-MAIL:___________________________________________ FAX #____________________
NAME OF BIDDER:___________________________________________________________
SIGNATURE OF BIDDER____________________________DATE:____________________
CITY OF FOREST PARK
5230 Jones Rd. Forest Park Ga., 404.608.2310
Email – email@example.com
CITY OF FOREST PARK
5230 Jones Rd. Forest Park Ga., 404.608.2310
Email – firstname.lastname@example.org
Bidders Qualification Sheet
Company Name _____________________________________________________________
Address __________________________ City _____________________________________
St. _______________________________ Zip_____________________________________
Phone ___________ Fax ______________ E-Mail__________________________________
1. Number of years of experience bidder has in the type of work described in specifications. ____________________________________
2. Name & location of places where similar services have been performed in the past five (5) years, and indicate date and year of contracts and name of person to contact who approved Bidders work.
3. Number of employees specifically hired by proposer to perform services of type specified.
Supervisory _________________ Laborers______________________
4. Additional Information ________________________________________________________
Signature & Title of Person Preparing this Form Date
Georgia Security and Immigration Compliance Act Affidavit
CONTRACTOR’S AFFIDAVIT AND AGREEMENT
By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. 13-10-91
, stating affirmatively that the individual, firm, or corporation which is contracting with the City of Forest Park, Georgia has registered with and is participating in a federal work authorization program - EEV/Basic Pilot Program operated by the U. S. Citizenship and Immigration Services Bureau of the U.S. Department of Homeland Security, in conjunction with the Social Security Administration (SSA), in accordance with the applicability provisions and deadlines established in O.C.G.A. 13-10-91
The undersigned further agrees that, should it employ or contract with any subcontractor(s) in connection with the physical performance of services pursuant to this contract with the City of Forest Park, Contractor will secure from such subcontractor(s) similar verification of compliance with O.C.G.A. 13-10-91
on the Subcontractor Affidavit provided in Rule 300-10-01-.08 or a substantially similar form. Contractor further agrees to maintain records of such compliance and provide a copy of each such verification to the City of Forest Park at the time the subcontractor(s) is retained to perform such service.
EEV/Basic Pilot Program* User Identification Number
BY: Authorized Officer or Agent Date
Title of Authorized Officer or Agent of Contractor
Printed Name of Authorized Officer or Agent
SUBSCRIBED AND SWORN
BEFORE ME ON THIS THE
_____ DAY OF ______________________, 20__
My Commission Expire
Before me, the Undersigned Bidder being duly sworn on oath, a Notary Public, for and in the County and State aforesaid, personally appeared _____________________________________and made oath that the Contractor herein, his agents, servants, and/or employees, to the best of his knowledge and belief, have not in any way colluded with anyone for and on behalf of the Contractor, or themselves, to obtain information that would give the Contractor an unfair advantage over others, nor have they colluded with anyone for and on behalf of the Contractor, or themselves, to gain any favoritism in the award of the contract herein.
He or she further states that no person or person, firms, or corporation has, have or will receive directly or indirectly, any rebate, fee gift, commission or thing of value on account of such sale.
Oath and Affirmation
I hereby affirm under the penalties for perjury that the facts and information contained in the foregoing bid for public works are true and correct.
Dated this day______ of ____________________, _______________
Authorized Signature for Contractor: _________________________________________
Contractor's name (print):____________________________________
SWORN TO BEFORE ME THIS ______DAY OF_____________, 20_____
NOTARY PUBLIC FOR THE STATE OF ______________________
My Commission Expires: ______________________
Notary Public Signature________________________
(Note: Notary seal required for foreign Contractor.)