Job Title: Purchasing Director
This position is responsible for directing and managing the procurement of goods and services for the City. Purchasing duties include recommending, seeking approval for, implementing, and enforcing policies and procedures to govern the acquisition of a wide range of supplies, equipment and services.
- Plans, directs, coordinates, and reviews the work plan for assigned staff; assigns work activities, projects, and programs; reviews and evaluates work products, methods, and procedures; meets with staff to identify and resolve problems;
- Selects, trains, motivates, and evaluates assigned personnel; provides or coordinates staff training; works with employees to correct deficiencies; implements discipline and termination procedures;
- Manages and participates in the development and implementation of goals, objectives, policies, and priorities for assigned programs; recommends and administers policies and procedures;
- Monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; recommends, within departmental policy, appropriate service and staffing levels;
- Oversees and participates in the development and administration of the Division’s annual budget; participates in the forecast of funds needed for staffing, equipment, materials, and supplies; monitors and approve expenditures; implements adjustments;
- Oversees, updates and maintains the computerized maintenance program for the Fleet Division;
- Assists City departments in determining procurement needs; researches and determines best method of obtaining commodities and services; conducts analysis of specifications and other factors in order to award and administer contracts and/or purchase orders; maintains communication with vendors and customers in order to identify needs and sources;
- Reviews and recommends City ordinances and policies in the area of procurement procedures and processes; communicates policy and procedures clearly and effectively in order to ensure City personnel adhere to regulatory guidelines and laws;
- Reviews and writes a RFP’s, RFQ’s, and RFIs; ensures completeness and compliance with federal, state and city rules and regulations;
- Oversees the Division’s fleet replacement program including recommending annual fleet replacement; develops specifications for purchasing equipment and vehicles;
- Develops and oversees contracts for outside repair and rental of vehicles and equipment;
- Ensures the work environment is in compliance with government, safety and environmental standards; ensures the shop, equipment and materials are maintained in a safe, clean and orderly fashion and security of storage and repair facilities;
Knowledge Required by the Position:
- Performs other related duties as assigned.
- Knowledge of City and department policies and procedures;
- Knowledge of principles, practices and techniques of business, public administration and procurement procedures;
- Knowledge of laws, regulations, and statutes relating to procurement procedures;
- Knowledge of generally accepted accounting principles;
- Knowledge of City organizational structure and department operations;
- Skill in using independent judgment and discretion;
- Skill in prioritizing, scheduling and delegating assignments;
- Skill in operating modern office equipment;
- Skill in analyzing, interpreting and preparing procurement documents;
- Skill in research and analytical techniques;
- Ability to establish and maintain cooperative and effective working relationships with others;
- Ability to maintain records;
- Ability to communicate effectively, both orally and in writing;
- Ability to instruct and lead others.
The Deputy City Manager assigns work in terms of overall objectives and priorities. Completed work is reviewed for accuracy and the nature and propriety of the final results.
Guidelines include departmental policies, City policy and procedure manual and procurement policies. These guidelines require sound judgment and interpretation in application.
: The work consists of a variety of administrative and technical duties.
Scope and Effect:
The purpose of this position is to ensure the City obtains the best product or service at the best possible price. Successful implementation ensures an efficient and effective procurement process.
Contacts are typically with co-workers, vendors, elected officials, department heads, other City employees and the general public.
Purpose of Contacts:
Contacts are typically to give and exchange information, resolve problems, and provide services.
Work is typically performed with the employee sitting, standing, walking, bending, crouching, crawling, or kneeling. The employee must occasionally lift light and heavy objects, and use tools that require a high degree of dexterity.
The work is typically performed in an office.
Supervisory and Management Responsibility
: Responsible for supervising all Purchasing and Fleet staff.
Bachelor’s degree in Public Administration, Business Administration or related field; Master’s degree preferred; a minimum of twelve (12) years of progressively responsible experience; equivalent combination of education and experience.