Employment Opportunities  >>  Finance

Accounting Specialist

Madison

Posted: Jul. 8, 2019

End Date: Jul. 19, 2019


JOB SUMMARY:  This position is responsible for performing general accounting duties in support of the city’s payroll and accounts payable functions.
 
MAJOR DUTIES:
 
  • Processes all City payrolls; processes payroll taxes and other deductions. 
  • Processes accounts payable; matches invoices with purchase orders; prepares checks for payment and secures required signatures; mails payments. 
  • Maintains official records for City employees including employment applications, personnel action forms, I-9 forms, personal data, compensation and benefits information, tax data, and performance reviews.
 
  • Processes new employee paperwork; schedules drug screening; processes background checks. 
  • Completes workers’ compensation reports; receives and processes job-related accident reports.
 
  • Maintains employee sick leave, annual leave, and holiday time. 
  • Posts notices of employee rights as required. 
  • Maintains employee retirement application records.
 
  • Assist City employees with personnel-related matter including payroll, benefits, policies and procedures.
 
  • Assist in developing and distributes internal employee communication regarding new or updated City policies and procedures.
 
  • Audits monthly insurance billing statements and codes premiums to each department budget.
 
  • Reviews and files personnel action forms; posts relevant changes to insurance, retirement and compensation benefits.
 
  • Assist with the review, development and implantation of personnel policies and procedures.
 
  • Reconciles payroll deduction accounts. 
  • Performs other related duties as assigned. 
    KNOWLEDGE REQUIRED BY THE POSITION:
     
  • Knowledge of modern accounting practices. 
  • Knowledge of related federal, state and local regulations, policies, and procedures. 
  • Knowledge of computers and job related software programs.
  • Skill in analyzing problems and identifying solutions. 
  • Skill in preparing clear and accurate reports. 
  • Skill in establishing cooperative and productive working relationships. 
  • Skill in performing mathematical calculations. 
  • Skill in operating computers and other standard office equipment. 
  • Skill in interpersonal relations. 
  • Skill in oral and written communication. 
    SUPERVISORY CONTROLS:  The Finance Officer assigns work in terms of general instructions. The supervisor spot-checks completed work for compliance with procedures, accuracy, and the nature and propriety of the final results.
     
    GUIDELINES:  Guidelines include Generally Accepted Accounting Procedures, federal and state payroll tax requirements, and city policies and procedures. These guidelines are generally clear and specific, but may require some interpretation in application.
     
    COMPLEXITY:  The work consists of related specialized accounting duties. Strict regulations and the need for accuracy contribute to the complexity of the work.
     
    SCOPE AND EFFECT:  The purpose of this position is to provide specialized accounting support for city payroll and accounts payable operations. Success in this position contributes to the accuracy of city financial transactions and of related records.
     
    PERSONAL CONTACTS:  Contacts are typically with co-workers, vendors, bank personnel, and members of the general public.
     
    PURPOSE OF CONTACTS:  Contacts are typically to give or exchange information, resolve problems, provide services, and justify or settle matters.
     
    PHYSICAL DEMANDS:  The work is typically performed while sitting at a desk or table or while standing or walking.
     
    WORK ENVIRONMENT:  The work is typically performed in an office.
     
    SUPERVISORY AND MANAGEMENT RESPONSIBILITY:  None.
     
    MINIMUM QUALIFICATIONS:
  • Knowledge and level of competency commonly associated with completion of specialized training in the field of work, in addition to basic skills typically associated with a high school education. 
  • Sufficient experience to understand the basic principles relevant to the major duties of the position usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years.
 
  • Knowledge and understanding of federal laws pertaining to employment and personnel practices, including Fair Labor Standards Act, Americans with Disabilities Act, Family Medical Leave Act, Equal Employment Opportunities Commission requirements, Workers Compensation laws, Department of Labor requirements and applicable tax codes.
 
  • Ability to maintain strict confidentiality.
 
  • Ability to attend job related training courses and seminars are requested.
 
  • Knowledge of record keeping and filing techniques.