Employment Opportunities  >>  Administrative & Clerical Support

Contract Compliance Administrator

DCG

Posted: Jul. 11, 2019

End Date: Aug. 11, 2019


Purpose:

Under the direction of the CEO’s Office, conducts highly complex compliance reviews for solicitations and contracts; prepares summary reports assessing compliance with County, State, and Federal procurement policies and procedures.

Essential Functions:

The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

Ensures solicitations and contracts  conform with local, state, and federal law at every point in the procurement process.

Monitors Pre-Bid and/or Pre-Construction conferences to ensure bidders are consistently informed of County programs and requirements.

Validates contract language for compliance with all applicable requirements and County, State, and Federal laws, bidding procedures, and County policies.

Audits addendum documentation related to bidding process to ensure information is disseminated to a wide array of potential bidders.

Reviews and recommends updates to desktop policy and checklists for this use of procurement staff.

Analyzes bid submissions to ensure proposals and bids are balanced and reasonable.

Monitors pre-award functions involving highly specialized procurements; including procurement planning and evaluating schedules and recommends changes as necessary.

Reviews evaluations of bid protests and debarment to ensure best practices are followed.

Reviews department data analysis to ensure essential metrics have been established to assist management in providing access to business opportunities within the County.

Independently monitors and evaluates contract and procurement processes, templates, training, and audit procedures in compliance with government regulations and applicable laws.

Advises County leadership on deviations from purchasing processes and county policy.

Investigates complaints related to enforcement of applicable ordinances and recommends corrective measures.

Participates in a variety of procurement meetings, committees, events, and/or training sessions. 

Prepares and reviews a variety of related reports, statements, and communications; and audits a variety of data for quality control purposes.

Conducts and prepares critical information for CEO, as needed; responds to sensitive, complex and critical correspondence related to procurement contracts and processes. 

Minimum Qualifications:

Bachelor’s degree in Purchasing, Logistics, Business Administration, Public Administration,  or a related field; five years of progressive experience in auditing, contract administration or related field; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.

Supplemental: MBA preferred

Specific License or Certification Required: Must possess and maintain a valid Georgia driver’s license.  Must have a Certified Public Procurement Buyer (CPPB), Certified Public Procurement Officer (CPPO), or Certified Compliance Administrator (CCA) or must be able to attain within one year of employment in the classification.