Listing Summary

Major Duties:

• Processes accounts payable using accounting software;
• Prepares invoices for payment, generates payments and obtains signature of approval for expenditures;
• Communicates with the public, outside vendors and contractors to answer general questions and resolve particular issues regarding invoices and payments;
• Reconciles all Town bank accounts and benefit accounts to the general ledger; and performs journal entries as needed;
• Assists the Finance Manager in preparing monthly and year-end financial reports for Mayor, Council and Town Manager;
• Assists with development of the Annual Financial Report by conducting research and compiling supporting documentation for auditors;
• Assists the Finance Manager with Payroll;
• Provides requested data, reports and other necessary items to ensure the completion and accuracy of annual audits;
• Processes and distributes vendor tax forms on an annual basis; maintains files of all tax forms, 1099 tax forms annually and files necessary tax records with IRS;
• Coordinates workers compensation claims and audits;
• Analyzes monthly SPLOST expenditures and budget and provides report to Finance Manager and Town Manager;
• Assists the Finance Manager and Town Manager with annual benefits renewal; collects bids for annual benefits package, coordinates employee benefits surveys;
• Performs other duties as assigned.

 

Knowledge Required by the Position:

• Knowledge of accounting principles, practices and procedures;

• Basic knowledge of municipal accounting administration;

• Effective written and oral communication skills;

• Skill in using a variety of computer programs and modern office equipment for administrative functions;

• Ability to organize data and compile clear, concise reports;

• Ability to operate a computerized accounting system;

• Ability to work well with others;

• Ability to establish and maintain effective working relationships with departmental personnel, other Town personnel, vendors and the public.

 

Supervisory Controls: The work of this position is performed under the general supervision of the Finance manager.

Guidelines: Guidelines include municipal accounting principles and practices and Town ordinances, policies and procedures.

Complexity: The work consists of a variety of administrative and clerical duties.

Personal Contacts: Contacts are typically with vendors, co-workers, elected and appointed officials and the general public.

Purpose of Contacts: Contacts are typically to give and exchange information and provide services.

Physical Demands: This work is typically performed indoors with the employee sitting at a desk, with occasional bending and lifting.

Work Environment: Work is performed in an indoor office environment.

Supervisory and Management Responsibility: None.

 

Minimum Qualifications:

Bachelor’s Degree in Accounting or related field required; one (1) year related experience preferred; valid State of Georgia driver’s license and satisfactory Motor Vehicle Record required; equivalent combination of education and experience.