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Procurement Officer

Kennesaw State University

Listing Summary

About Us

Are you ready to join a community leading in innovative teaching and learning? Kennesaw State University is one of the 50 largest public institutions in the country. With our growing enrollment and global reach, we are enjoying increased prominence among Georgia's colleges. We offer more than 150 undergraduate, graduate, and doctoral degrees to over 43,000 students. Our entrepreneurial spirit, high-impact research, and Division I athletics also draw students from throughout the region and from 92 countries across the globe. Our university's vibrant culture, career opportunities, and rich benefits make us an employer of choice. We are searching for talented people to join our mission. Come to KSU and find your passion.


Our Kennesaw campus is located at 1000 Chastain Road NW, Kennesaw, GA 30144.

Job Summary

Collaborates with campus customers, colleagues within the University and throughout the State of Georgia, and the supplier community to acquire the supplies, equipment, and services needed by the University for teaching, research, and service activities. Responsible for negotiating, preparing, executing or recommending execution, awarding and administering all contracts, purchase orders and rental agreements which involve expenditures for supplies, materials, equipment and contractual services.



1. Reviews Request for Proposals and Request for Quotes for processing

2. Reviews and analyzes purchase requisitions and determines the appropriate method of procurement

3. Maintains purchase orders, etc., for the purpose of ensuring proper processing of data and provides necessary information and complies with policy regulations and requirements

4. Determines the appropriate method of procurement for unique and complex purchase requisitions

5. Investigates and develops sources of supply, final preparation of solicitation specifications and scope of work requirements in collaboration with end-users, issues RFQ's, RFP's, RFI's and purchase orders

6. Develops pricing structure and manages evaluation committees

7. Reviews, scrutinizes, summarizes and evaluates quotations and proposals

8. Authorizes and issues procurement contract awards

9. Monitors customer satisfaction regarding goods and services received for the purpose of resolving any outstanding issues and improving the quality of services and products purchased

10. Interacts with vendors and suppliers to actively expedite open purchase orders to provide timely delivery of products and/or services

11. Responsible for the overall end-user and supplier relationship, assists with negotiations and assures assigned contract awards meet the agreed upon business objectives

12. Manages the Contract Assessment Report (CAR) process with end-users and suppliers to ensure that supply market trends, supplier performance and KSU business needs are aligned

13. Assists in resolving billing discrepancies associated with open purchase orders to ensure prompt purchase order close out

14. Coordinates the resolution of purchase order payment issues with Accounts Payable, as needed

Required Qualifications

Educational Requirements

Bachelor's Degree from an accredited institution of higher education in Business Management, Supply Chain Management, Economics, Finance Accounting, related field or an equivalent combination of relevant education and/or experience


Required Experience

Two (2) years of work experience in procurement, acquisition, contracting or related area.

Preferred Qualifications

Additional Preferred Qualifications

Financials 9.2 is a plus

One or more of the following certifications: Certified Purchasing Manager (CPM); Certified Professional Procurement Officer (CPPO); Georgia Certified Purchasing Associate (GCPA); Certified Professional Public Buyer (CPPB) Certified Profession in Supply Chain Management (CPSM)

Working Knowledge of PeopleSoft (Oracle)


Preferred Experience

Previous experience in supply chain, materials management, purchasing, or paralegal contract administration

Prior experience in an academic environment and/or procurement

Proposed Salary

The budgeted salary range is $52,880 to $65,000. Offers are based on relevant experience.

Comprehensive benefits to include Medical, Dental, Vision, 13 paid holidays, vacation, generous retirement plans, tuition waiver, wellness options, and much more! Visit

Knowledge, Skills, & Abilities


Able and willing to give advice and guidance, sharing knowledge, and providing counsel and feedback

Able to contribute to building a positive team spirit

Able to successfully manage time pressure, work against deadlines and deliver strong results on schedule for multiple projects

Able to handle multiple tasks or projects at one time meeting assigned deadlines



Excellent interpersonal, initiative, teamwork, problem solving, independent judgment, organization, communication (verbal and written), time management, project management and presentation skills

Outstanding negotiation, relationship and communication skills with ability to collaborate and influence across levels with internal and external end users (including very senior executives in both sides)

Proficient with computer applications and programs associated with the position (i.e., Microsoft Office suite)

Strong attention to detail and follow up skills

Strong customer service skills and phone and e-mail etiquette

Equal Employment Opportunity

Kennesaw State University is an Equal Employment Opportunity Employer.

  • Seniority Level


  • Industry

    • Higher Education
  • Employment Type


  • Job Functions

    • Purchasing
    • Supply Chain
  • Skills

  • Supply Chain Management
  • Materials Management
  • Purchasing Processes
  • Procurement
  • Contractual Agreements
  • Request for Proposal (RFP)
  • Request for Quotation (RFQ)
  • Purchase Orders
  • Pricing S

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