Listing Summary

Job Summary & General Information

 

Applications/resume will be reviewed every week 

Week of March 11 and 18 - first round of interviews

This is an fantastic opportunity to become part of a great organization and supportive team! The ideal candidate will have high critical thinking skills with mind focused on continuous organizational and professional improvement.  Highly organized, self-starter, resourceful, who is passionate for their work, who responds to challenges with a positive can-do attitude while building strong relationships and balancing competing priorities.

Under the direction of the Director of Human Resources, performs a variety of technical and administrative functions in support of the Human Resources (HR) Department. This position has responsibilities in the areas of employee relations, recruitment, compensation, training, payroll, leave of absence, HRIS and records administration. The position requires a high degree of analysis, individual judgement, attention to detail, organizational skills and time management.  

 

The position requires the ability to handle highly sensitive and confidential information with a variety of factors in a diplomatic and processional manner. Extensive contact with City employees, applicants, and the general public. 

 

The salary for the position is $70,000+/- depending on qualifications.

 

Overview of Duties and Responsibilities

 

Essential functions are the basic job duties that an employee must be able to perform, with or without reasonable accommodation. The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification.   The omission of a function does not preclude management from assigning essential duties not listed herein if such duties relate to the position. In addition, specifications are intended to outline the minimum qualifications necessary for entry into the class and may not necessarily convey the qualifications of incumbents within the position.

• Process payroll-action-forms and initiates status changes in payroll; work closely with Finance personnel regarding the implementation of various payroll adjustments. Maintain pay grade/range tables; inputs changes including promotions, reclassifications, transfers, new hire, terminations, and other adjustments. 
• Coordinates the City’s return to work process. Maintain continuous communication with employees. Coordinates all temporary modified duty assignments; follows-up on open cases.
• Acts as HR’s first point of contact; receives calls and visitors and answers questions regarding open positions, procedures, policies, onboarding, etc. 
• Acts as the City’s ADA Coordinator, in maintaining the City’s Transition Plan and responding to complaints that a program, service, or activity of the City, is not accessible to persons with disabilities. Maintains all required trainings required for this role.
• Identifies and develops reports, queries, and smart Excel spreadsheets in support of tracking and auditing data; troubleshoots problems with HRIS and provides HR staff support and ongoing training.
• Assist staff in tasks supporting recruitment, onboarding and offboarding, HRIS, compensation, internal investigations, employee training and recognition. 
• Performs maintenance of the HRIS system ensuring timely data input, accuracy of information and maximum system utilization. Acts as coordinator for system enhancements focused on improvements in data entry and retrieval.
• Supports and coordinates performance evaluation process, maintains calculations spreadsheets and uploads salary changes into HRIS system.
• Assists with department budget preparation.
• Monitors employee Performance Improvement Plan (PIP) process.
• Coordinates tuition reimbursement program; communicates with employees; audits expenditures and prepares annual budget request; develop and maintain relationships with educational institutions.
• Participates in orientation activities, and ensures new hire paperwork is timely and accurately completed.
• Coordinates HR Records' Retention Program. Provide guidance to Administrative Assistant in the maintenance of personnel records. 
• Assist responding to open records requests in accordance with the Freedom of Information Act (FOIA) federal and state laws and Verification of Employment (VOE).
• File compliance reports with state and federal government as needed..
• Respond and participates in unemployment procedures.
• Acts as backup for Administrative Assistant during their absence.
• Independently compose correspondence and reports related to assigned area of responsibility.
• Compile HR data, generate reports, and analyze trends to provide insights for decision-making and strategic planning. Utilize HR systems and tools to streamline processes and enhance efficiency.
• Participate in professional associations, attend training, and stay abreast of new trends and innovations. Prepares recommendations for incorporating applicable improvements to HR processes, HRIS and applicable policies and procedures. 
• Provide responsible and timely assistance to the HR staff in day-to-day activities, prepares reports, correspondence and assists in a variety of special projects as assigned.

• Perform other related duties as assigned by immediate supervisor.