Listing Summary

JOB SUMMARY:

 

Provides support to the accounting functions by performing accounting, arithmetic calculations, posting, processing and several clerical duties.  Prepares automated and manual financial and statistical reports using the accounting software or spreadsheet applications to assure proper accounting and reporting of County disbursement transactions.

 

MAJOR JOB RESPONSIBILITIES (incumbents may or may not perform all duties):

 

 Monitors and reviews  procurement activities of several departments for compliance with the Procurement Card policy, Purchasing Manual, the County Code, and the budgetary constraints.  Insures timely departmental review, payment to respective vendors, and posting to the expenditure ledgers of Hall County.

 

Monitors online activity of cards issued as part of the County Procurement Card Program.

 

Closes and balances cash disbursements and receipts journals; posts receipts and balances complex financial accounts manually and through the computer; maintains departmental accounting files and records; posts financial transactions such as invoices, receipts and adjusting entries to ledgers and journals; prepares trial balance and other accounting reports; assists in setting up books and accounting procedures.

 

Receives and reviews accuracy of invoices, determines if materials is received and priced correctly, checks discounts and extensions, processes invoices for payment and checks coding of invoices in order to insure expenses are coded in accordance to County's accounting system.

 

Reviews and checks a variety of transactions and reports which may include payroll, invoices, purchase orders and others.

 

Endorses documents for payment and may have to verify payments to vendors.

 

May maintain report or worksheet detailing various financial charges, invoices, or types of utilities.

 

May maintain investment accounts, make recommendation for change in investments, and move funds as directed to cover expenditures to ensure all excess monies are earning optimum return.

 

May disburse funds collected within the department to various entities.

 

Compiles, prepares and submits monthly reports and various departmental financial reports as required by federal, state and local laws, rules and regulations.

 

Initiates and prepares routine correspondence regarding invoices and payments.

 

Answers inquiries from staff, department representatives, and vendors regarding specific transactions and policies.

 

Makes mathematical calculations; verifies various accounting tables and reports.

 

Oversees maintenance of various files such as vouchers, receipts, correspondence and other materials according to a prearranged filing system.  May maintain computerized inventory of supplies and/or equipment.

 

Assists in preparing and revising budgets and projecting expenditures; may assist in preparing grant proposals.

 

Performs other related duties as required.

 

MATERIALS AND EQUIPMENT USED:

 

Personal Computer                                            Calculator                                Typewriter      

Copier                                                              Check Writer                            Cash Register              

Various Software Packages

 

MINIMUM QUALIFICATIONS REQUIRED:

 

Education and Experience:

 

High School Diploma or G.E.D. supplemented with coursework in office procedures, typing, or bookkeeping.

 

Two  years accounting/bookkeeping experience.

 

Any equivalent combination of education and experience, which provides the minimum level of qualifications, stated above.

 

Licenses and Certifications:

 

None.

 

Knowledge, Skills, and Abilities:

 

Knowledge of bookkeeping (general) principles, office practices, business practices, methods and procedures.

 

Knowledge of departmental accounting systems and procedures.

 

Knowledge of modern office practices, procedures and equipment including computers and word processors, Microsoft Office suite preferred.

 

Skill in performing mathematical calculations.

 

Ability to give directions and gain compliance from subordinates.

 

Ability to apply bookkeeping principles to the maintenance of standard fiscal and accounting records.

 

Ability to create and maintain word processing and spreadsheet applications.

 

Ability to communicate orally or in writing.

 

ADA Minimum Qualifications:

 

Physical Ability:  Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds).  Tasks may involve extended periods of time at a keyboard or workstation.  Tasks require the ability to use a personal computer.

 

Sensory Requirements:  Some tasks require the ability to communicate in written and oral forms.

 

Environmental Factors:  Essential functions are regularly performed without exposure to adverse environmental conditions.

 

This class specification should not be interpreted as all-inclusive.  It is intended to identify the major respon­sibilities and requirements of this job.  The incumbents may be requested to perform job-related responsibilities and tasks other than those stated in this specifica­tion.