Listing Summary

City Clerk

JOB SUMMARY:  This position provides support for the Mayor, City Manager, and City Council, and maintains official city records.

MAJOR DUTIES:  Provides support for the Mayor, City Manager, City Council members, and city officials. Serves as custodian of official city records.

Attends all regular and special City Council meetings; accurately records proceedings; prepares minutes; prepares public meeting notices.

Prepares meeting agenda and distributes to city officials.

Signs accounts payable checks; oversees petty cash disbursements.

Prepares purchase orders for invoices; assists with accounts payable; prepares purchase order for payroll. Prepares correspondence and provides clerical support for department heads.

Makes travel arrangements for city officials and department heads.

Prepares insurance enrollments and terminations for employees; corresponds with insurance company personnel.

Serves as secretary for the Pension Committee; handles liability insurance activities; files claims. Prepares monthly report booklets for council meetings.

Files ordinances and results for the council; oversees the codification of ordinances into the municipal code.

Attends Clerk training classes.

Assists with administrative HR duties.

Prepares advertisements and legal notices of public hearings. Performs related duties.

KNOWLEDGE REQUIRED BY THE POSITION:  Knowledge of city codes, policies, and procedures. Knowledge of accounting and bookkeeping procedures. Knowledge of governmental purchasing requirements.

Knowledge of state and federal laws regarding the maintenance of municipal records. Knowledge of employee benefits management principles.

Skill in the use of computers and job-related software programs. Skill in the management of websites and social media accounts. Skill in public relations.

Skill in operating such office equipment as a computer, calculator, typewriter, copier, and facsimile machine. Skill in report preparation and records maintenance.

Skill in election administration.

Skill in public and interpersonal relations.                                             

GUIDELINES:  Guidelines include city codes and ordinances, state and federal laws, state records retention guidelines, city and department policies and procedures. These guidelines require judgment, selection, and interpretation in application.

COMPLEXITY/SCOPE OF WORK:    The work consists of varied administrative duties. The variety of duties performed contributes to the complexity of the position.

The purpose of this position is to provide support for the City Manager, Mayor, and City Council, and to maintain official city records. Success in this position contributes to the success of city operations.

Interested Applicants should fill out a City of Hartwell Job Application, send a resume and cover letter to the City Manager via email: Attn Jon Herschell jherschell@hartcom.net

City Job Application:

https://www.hartwellga.gov/sites/g/files/vyhlif6631/f/uploads/application_for_employment.pdf

Position open until filled.