Listing Summary

Job Listing

 

Administrative Coordinator                                                                       PW/4   

Public Works

 

JOB SUMMARY

 

This position is responsible for managing the administrative and technical operations of the department.

 

MAJOR DUTIES

 

• Greets customers for Public Works, Water & Wastewater, and Building & Zoning departments.
• Enters all hyperweb work orders and completes follow-ups.
• Performs all administrative duties for all offices.
• Prepares EPA water reports and filing.
• Prepares and processes purchase orders for 6 departments.
• Orders supplies for 6 departments.
• Maintains filing for departments.
• Enters all 811 locates for all departments.
• Maintains day-to-day operations of Public Works, Water & Wastewater, and Building & Zoning departments.
• Processes payroll.
• Assists with emergency operations plans and FEMA and NIMS compliance standards.
• Assists directors with any duties as needed.
• Assists in LMIG preparation for GDOT paving projects.
• Serves as administrative assistant for EMA.
• Performs related duties as assigned.

 

KNOWLEDGE REQUIRED BY THE POSITION

 

• Knowledge of Hyperweb.
• Knowledge of water guidelines and EPA paperwork procedures.
• Knowledge of accounts payable procedures and payroll policies.
• Knowledge of city policies.
• Knowledge of FEMA procedures, NIMS compliance standards, and emergency operations.
• Knowledge of city streets and geography.
• Knowledge of safety policies.
• Knowledge of LMIG and PACES.
• Skill in customer service.
• Skill in computer operations and Microsoft Office programs.

 

 

Guidelines include city policies, GDOT policies, and FEMA/GEMA procedures. These guidelines are generally clear and specific but may require some interpretation in application.

 

The purpose of this position is to provide customer service and administrative support to the department. Successful performance helps ensure the efficient operations of the department