Listing Summary

Executive Assistant to the City Manager

Salary

$53,606.92 Annually

Location 

College Park, GA

Job Type

Full-Time

Department

Executive

Opening Date

03/18/2024

 

Summary

A successful candidate will play an active role in the City of College Park’s existing operational success. The purpose of the position is to support the efficient operation of the City Manager’s Office through the coordination of a wide variety of administrative and clerical duties.

 

Essential Functions

Independent judgment is required to identify, select, and apply the most appropriate of available guidelines and procedures as well as interpret precedents. This position is responsible for providing administrative support to the City Manager. Work involves public contact, maintaining a variety of complex records, and handling phone calls and meeting schedules for the City Manager. Receives and handles privileged/confidential information with sensitivity and discretion.
 

• Provides administrative support to the City Manager.
• Aids the City Manager by performing and coordinating office services and by assisting in the execution and flow of work and information to and from elected officials, department directors, staff, and citizens.
• Handles incoming inquiries and requests; answers the telephone; routes and returns telephone calls; files; types forms and applications.
• Prepares and distributes the City Council’s regular, workshop, and executive session agendas to council members, IT and Public Information departments, and all other necessary departments and parties; following all meetings sends relevant agendas and notes to the appropriate City departments.
• Opens all mail for the City Manager and routes mail to appropriate department personnel.
• Schedules business, political, community, and interdepartmental meetings; maintains City Manager’s calendar; makes travel arrangements for City Manager; takes notes and minutes of meetings.
• Attends City meetings and functions as required by the City Manager.
• Completes special projects as assigned.
• Performs other related duties as assigned.
• The omission of specific duties does not preclude the supervisor from assigning duties that logically relate to the position.

 

Required Knowledge, Skills, and Abilities

• Must know modern office practices, methods, equipment, and standard clerical procedures.
• Ability to handle several projects simultaneously.
• Ability in either writing shorthand or speed writing.
• Ability to understand and follow quickly and accurately oral and written instructions.
• Ability to prepare clear and concise reports and maintain accurate records; Ability to handle multiple interruptions.
• Proficient in researching ordinances, policies, and procedures.
• Ability to understand and carry out oral and written instructions.
• Must be able to use tact and courtesy in dealing with the public.
• Must be able to analyze and evaluate procedures and work processes and to exercise appropriate judgment in establishing priorities and work methods.
• Must be able to establish and maintain effective working relationships to deal effectively and courteously with others, and to work independently and in team settings.
• Must be able to type or use a personal computer with word processing and related software and to enter and retrieve information with reasonable speed and accuracy. 
• Moderate physical activity. Requires handling objects of average weight up to fifty (50) pounds, standing, sitting, and/or walking for more than four (4) hours per day.
• Note: In compliance with the American Disabilities Act (ADA), those functions of the job that are identified as essential are required to be performed with or without reasonable accommodations. Requests to facilitate the performance of essential functions will be given careful consideration.

 

Qualifications

• Associate’s degree required; Bachelor’s degree preferred.
• Five (5) years of progressively responsible administrative work, with some experience at the local government preferred.
• Equivalent combination of education and experience.
• Considerable experience in working with the general public.
• Strong organizational and communication skills.
• Experience in communicating with diverse communities, and in establishing and maintaining cooperative working relationships.
• Proficiency in MS Office Suite, as well as knowledge and understanding of the organizational structure, workflow, and operating procedures.
• Extensive hours and weekends will be required at times.
• Pre-employment screening is required: criminal background check and drug testing.

 

Agency

College Park, City of (GA)

Address

3667 Main Street

College Park, Georgia, 30337

Website

http://www.collegeparkga.com