Listing Summary

     CITY OF JASPER             www.jasper-ga.us
  JOB DESCRIPTION            Stacy Johnson

PLEASE REMIT A COMPLETED APPLICATION, RESUME, AND COVER LETTER 
TO HR-HUMAN RESOURCES AT SJOHNSON@JASPER-GA.US

    IDENTIFICATION INFORMATION
1.    Job Title: FULL TIME ADMINISTRATIVE ASSISTANT PLANNING & ZONING
2.    Department:  Planning & Zoning                           Division:  Development
3.    FLSA Classification:  Non-Exempt        Pay : $16.00 an hour

    INTRODUCTORY STATEMENT
This position is responsible for administrative services within the city’s Planning &                                    Zoning Department. 
    ESSENTIAL JOB FUNCTIONS 
Provides customer services; answers telephone and greets visitors; provides information and assistance; refers to appropriate personnel.
    
1.    Takes messages and makes appointments for inspections, pre-construction meeting, etc. 
2.    Receives and processes payments for business and alcohol licenses, sign & building permits, insurance tax premiums and alcohol tax and licenses. 
3.    Processes business and alcohol license applications and prepares licenses for issuance. 
4.    Processes permitting, zoning, annexation and variance applications; sends out notices and advertisements for zoning changes. 
5.    Assists with 811 locates and Limestone Valley Soil and Erosion permits. 
6.    Attends pre-construction meetings. 
7.    Assists with the GDOT GUPS permitting program; attends quarterly GDOT meetings. 
8.    Assists in the preparation of staff reports to the Planning & Zoning Board, the Board of Appeals and the Mayor and City Council. 
9.    Assists with GIS displays and information. 
10.    Keeps records or ordinances, rules and building guidelines. 
11.    Performs other related duties as assigned by the Development Manager. 

    JOB FACTOR SPECIFICATIONS
1.    Job Requirements
    a.    Knowledge Skills and Abilities
1.    Knowledge of development and planning principles and practices.
2.    Knowledge of modern offices practices and procedures.
3.    Knowledge of computers and job-related software programs, ie, Tyler Technologies and proficient with all Microsoft Suite.
4.    Knowledge of research, statistical analysis and report preparation principles.

5.    Knowledge of relevant federal, state and county laws, city ordinances and department policies and procedures.

6.    Proficiency in customer services.
7.    Skill in Data Entry, Bookkeeping and Scheduling a PLUS
8.    Skill in maintenance of files and records.
9.    Skill in problem solving.
10.    Skill in prioritizing and planning.
10.    Skill in the use of such office equipment as a computer, scanner, fax machine and copier.
11.    Skill in interpersonal relations.
12.    Skill in oral and written communication.
2.    Responsibility
a.    This position has no supervisory responsibility.
3.    Personal Work Relationships
a.    Contacts are typically with co-workers, elected and appointed officials, business owners, representatives of other governmental agencies, vendors, contractors, architects, engineers, builders and the general public.
b.    Contacts are typically to exchange information, resolve problems and provide customer service.
4.    Physical Effort and Work Environment
a.    The work is typically performed while sitting at a desk or while intermittently sitting, standing, stooping, walking, bending. The employee occasionally lifts light objects.
b.    The work is typically performed in an office.
5.    Complexity and Scope of Work
a.    The work consists of related administrative duties of projects. Frequent interruptions contribute to the complexity of the position.
b.    The purpose of this position is to provide customer service and administrative support for the city’s licensing, planning and zoning functions. Successful performance helps ensure the efficiency and effectiveness of those operations.
6.    Minimum Qualifications
a.    Knowledge and level of competency commonly associated with the completion of an associate’s degree in a course of study related to the occupational field or experience therein.
b.    Experience sufficient to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/ internship or having held a similar position for one to two years.

7.    Supervisory Controls
a.    The Development Director assigns work in terms of department goals and objectives. The manager reviews work through reports and observation of department activities.