Listing Summary

Finance Officer

GENERAL NATURE OF WORK

This is a responsible administrative and supervisory position that requires the maintenance of records and documents for the City Council and City Manager including financial management.

 

 

DUTIES AND RESPONSIBILITIES:

· Works under the direction of the City Manager, provides advice and direction, and assisting in problem solving; directs the methods and procedures for all financial accounts, designate financial accounting records as may be deemed necessary with the authority to recommend changes in implementation and maintenance.

· Develops, installs, and maintains accounting and budgetary systems which provide control of expenditures within all applicable guidelines, rules, regulations, legal constraints, and budgetary controls.

· Directs and participates with independent auditors in annual audit of City financial transactions.

· Provides direction and assistance to department staff and departments in the preparation and presentation of the City’s annual budget, financial audit reports, revenue administration and treasury management, implementation of auditor recommendations, and city-wide policies and procedures.

· Provides technical advice, counsel, and direction to the Mayor, City Council, and department heads as necessary to ensure effective administration and implementation of City-approved policies, plans, procedures.

· Assist in the development of the annual operating budget and five-year capital improvements program.

· Files various financial federal and state reports. Prepares and reviews monthly, quarterly, and annual balance sheets and schedule of revenues and expenditures, research financing options, makes recommendations to the City Manager, Mayor and City Council.

· Invests municipal funds and closely monitors to obtain optimum return for the City.

· Reviews the general ledger system for proper entries and compliance with state and federal regulations; prepares necessary reports.

· Monitors and administers approved budget; advises Mayor, City Council and City Manager on annual operating budget and capital expenditures.

· Plans, and instructs the work of staff engaged in accounting, data processing, tax and utility billing, and payroll.

· Informs staff on changes in regulations, information systems, and general accounting principles as related to each function within the Finance Department as needed.

· Performs bank reconciliations; Creates journal entries, oversees the City’s cash management program, and authorizes transfer of cash and investment assets and wire transfers.

· Plans, organizes, and directs procurement operations for the government; manages purchasing activities in accordance with the government’s purchasing ordinance to minimize the costs of materials, products, and services.

· Maintains current knowledge of purchasing laws, and contract law rulings to advise government department on the legal standing of purchase order agreements and other contracts.

· Provides purchasing support for capital and maintenance projects, helps to solicit bids for projects, and consults with departments on bid analysis, contractor capabilities, and contract compliance issues.

· Secures and evaluates the validity of performance, bid, and payment bonds as required for public works contracts; assists in the development of public works contracts.

· Serves as Office Manager for city hall employees.

· Represents the City at various functions including community functions and business meetings with other organizations.

· Performs other related duties as assigned.

EDUCATION, TRAINING AND EXPERIENCE

· Two years of accounting experience in budget management and formulation, with policy and procedure development and implementation.

· Bachelor’s / Master’s degree in accounting with exposure to Governmental Accounting preferred.

· Possession of a valid Georgia Class C driver’s license.

· Willingness to obtain the Certified Municipal Clerk certification and Finance Officer certification.