POSITION TITLE: Accounting Tech I
FLSA STATUS: Fulltime - Non-Exempt
At Union City, we are guided by our mission and vision, to proudly promote community growth with municipal services and programs, and to make bold, visionary plans to push toward the future. We do this by having the right people in the right place and by creating a culture of service and execution. Make a difference where it counts by joining our team!
As part of our team, members benefit from alternative work schedules, in-house training programs, clearly defined career paths, on-going development opportunities, and a competitive benefits package, just to name a few.
GENERAL DUTIES AND RESPONSIBILITIES:
- To support the vision, mission and guiding principles of the City.
- While performing any procedure, all associates and contract personnel must observe applicable Safety, Health, and Environmental rules and guidelines. The use of appropriate personal protective equipment is required.
- Attend and participate in training opportunities and seminars relevant to this position.
- Adhere to appropriate City operating procedures, benefit rules, employment, and safety policies/practices.
- Under direction, performs basic level accounting duties in the City’s Finance Department,
- Recording, reporting, and analysis of cash collections; including monitoring bank statements and ledger entries; Producing G/L reports; and organizing and filing documentation.
- Maintaining accounting system controls in accounts receivable;
- Invoicing clients; managing dues, such as royalties, easements, subscriptions, inbound and outbound to others;
- Coordinating revenue collection and recording; manage ATMs on the property, refilling and reporting;
- Court fees and expenses month-end;
- Maintain spreadsheets pertaining to duties and others with Accountant III;
- Prepare and report non-sufficient funds (NSFs);
- Prepare work orders and requisitions for supply orders for the department; and, performs related duties as assigned.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Prepares or assists in preparing financial statements, reports and analysis.
- Conduct month end closeout process
- Maintains current and accurate balances of the general and subsidiary ledgers and supporting schedules for a variety of accounts; analysis transactions and prepares journal entries.
- Assists in the preparation of the City’s Comprehensive Annual Financial Report (CAFR).
- Generate and provide monthly reports.
- Collect mail and distribute accordingly.
- Process and/or generate journal entry adjustments, and create billing.
- Review and manage non-sufficient funds (NSFs).
- Prepare, monitor, and maintain ATMs, including reporting and re-filling.
- Monitors daily bank account balances; records all transactions; and reports discrepancies.
- Prepares month-end for court and other accounts scheduled.
- Monitor and performs monthly analysis of accounts receivable collections.
- Reconcile balance sheet accounts under supervision.
- Reconcile the Court Fund monthly including the court bonds.
- Assists Finance Director with the annual audit by preparing work papers, schedules and analyzing account balances.
- Prepare special reports as requested by the Finance Director.
- Participates in the development and administration of the City’s budget.
- Monitors, records and reports on debt activities; ensures that all scheduled debt payments are made.
ADDITIONAL DUTIES AND RESPONSIBILITIES
- Any other duties as assigned.
This position has recurring work situations involving tedious transactions. The need for accuracy and effective utilization of available resources is high. Errors in entry skills could cause disruptions to the City’s mission and adversely impact attainment of the City’s goals. Incumbent operates under the supervision of the Finance Director. Content of work priorities are determined by senior level staff and City needs.
Contacts are across the entire City community and in a professional capacity. Community contact is a critical component of success in developing good will and support of City programs and initiatives.
COMPETENCIES/SPECIFIC EXPERIENCE OR TRAINING PREFERRED:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and Experience
- Any combination of education and experience that has provided the required knowledge and abilities may be qualifying. A typical way of obtaining these qualifications is:
- Coursework in accounting, finance, business administration or a related field.
Knowledge, Skills and Abilities
Working knowledge of:
- Preparing Bank reconciliations.
- Municipal court fund reconciliation and analysis.
- Accounts receivable and deposits.
- Operate a computer and a variety of word processing, spreadsheet and software applications, including financial and accounting programs.
- Journal entry and General Ledger reconciliation.
- Standard accounting practices, principles and procedures.
- Application of accounting principles and practices to governmental agency transactions, such as revenue, debt, accounts receivable, expense accounting, and payroll.
- Principles and practices of budgeting, revenue forecasting and investing.
- General laws and rules regulating the fiscal operation of a governmental agency.
- Communicate clearly and concisely both verbally and in writing.
- Follow written and oral directions.
- Effectively organize assigned tasks and work within deadlines.
- Observe safety principles and work in a safe manner.
- One (1) year of municipal government accounting experience.
- Associate’s degree in Accounting, Finance, Business administration, or related field
Equipment and Applications
- Computers and peripheral equipment
- Designated software applications
- Telephones, copiers and other office equipment
The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job the associate is:
- Position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting and stooping in the performance of daily activities.
- The position also requires grasping, repetitive hand movement and fine coordination when using a computer keyboard. Additionally, the position requires near and far vision when reading and using a computer. Acute hearing is required when providing phone and personal service.
- The need to lift, push and pull files, paper and documents weighing up to 25 pounds also is required.
- Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations.
- While performing the duties of this job, the associate may be occasionally exposed to fumes or airborne particles and toxic or caustic chemicals
- Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and ability to adjust focus
- The noise level in the work environment is usually low