The City of St. Marys is currently accepting applications for the postiion of Assistant Finance Director. Please refer to the job description below for further details. An application and resume must be received in Human Resources no later than 5:00 p.m. Monday, November 1, 2021. The salary range for this position is $64,540-$80,675. St. Marys is a smoke-free and drug-free workplace. EOE, M, F, V, H.
This position is responsible for assisting in directing the city’s financial operations.
As a municipal organization, the City of St. Marys is an emergency provider of services. Some emergency situations, including weather related emergencies, may necessitate City of St. Marys employees to assist in areas of work which may not be directly related to the employees specific job function, but which will be within the physical capabilities, training, and skills of the employee.
- Provides support for department personnel in the resolution of job-related problems and issues.
- Performs the duties of the Finance Director in his or her absence.
- Assists the Finance Director with operational, personal, and policy development decisions.
- Reviews financial statements; makes journal entries; makes budget adjustments as directed by the Finance Director; prepares City Council financial reports.
- Performs the duties of other department personnel in their absence.
- Communicates with utility and property tax customers to provide information and resolve problems.
- Prepares for annual audit by reviewing city funds, preparing journal entries, and helping to prepare the Comprehensive Annual Financial Report; preforms year-end procedures.
- Assists in the preparation of budget worksheets and the annual budget as directed.
- Coordinates the sale of Oak Grove Cemetery lots; prepares deeds; assists in the resolution of problems and issues; provides information and assistance to the public.
- Prepares budget ordinances.
- Assists staff with annual property tax bill preparation and balancing.
- Assists staff in the coordination of annual property tax sales.
- Prepares statistical graphs pertaining to the city’s finances and property tax history as directed.
- Performs tasks for utility billing, including adjustments, deposit transfers, and closed accounts.
- Attends weekly planning meetings.
- Performs all other duties as assigned.
KNOWLEDGE REQUIRED BY THE POSITION
- Knowledge of applicable state, federal, and local ordinances, codes, laws, rules, regulations, and legislative issues.
- Knowledge of administrative principles and practices, including goal setting and implementation.
- Knowledge of accounting principles related to governmental accounts.
- Knowledge of financial management principles.
- Knowledge of budget development and management principles.
- Knowledge of financial audit principles.
- Knowledge of utilities operations.
- Skill in the development and management of budgets.
- Skill in the preparation of complex financial reports.
- Skill in the management of personnel.
- Skill in the management of financial records.
- Skill in oral and written communication.
The Finance Director assigns work in terms of department goals and directives. The supervisor reviews work through conferences, reports, and observation of department activities.
Guidelines include Governmental Accounting Standards Board guidelines, federal and state accounting guidelines, local ordinances, city financial policies, and city and department policies and procedures. These guidelines require judgment, selection, and interpretation in application.
COMPLEXITY/SCOPE OF WORK
- The work consists of various management, accounting, and supervisory duties. The variety of duties to be performed contributes to the complexity of the position.
- The purpose of this position is to assist in directing the city’s financial and budgeting operations. Success in this position helps to ensure the city’s fiscal viability and contributes to the efficiency and effectiveness of city operations.
- Contacts are typically with elected and appointed officials, co-workers, other city personnel, representatives of state and federal agencies, bankers, benefits providers, and members of the general public.
- Contacts are typically to provide services, to give or exchange information, to motivate persons, to justify or settle matters, or to resolve problems.
PHYSICAL DEMANDS/ WORK ENVIRONMENT
- The work is typically performed while sitting at a desk. The employee occasionally lifts light objects.
- The work is typically performed in an office.
SUPERVISORY AND MANAGEMENT RESPONSIBILITY
This position has direct supervision over assigned personnel within an area, department, or unit. Direct supervision typically involves the ability to manage schedules, performance, and the interpersonal issues of other employees. It may involve the ability to recommend changes to work priorities or strategies within an area, department, or unit.
- Baccalaureate degree required; and
- More than five years of related experience required; or
- Any equivalent combination of education, experience, and training which provides the knowledge, skills, and abilities to perform the work.
- Governmental Finance Officer Training.
- Possession of a valid state driver’s license issued for the type of vehicle or equipment operated.