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Administrative Coordinator - Police

City of Woodstock


Listing Summary

JOB DESCRIPTION

Provides a variety of routine and complex clerical work, and responsible administrative work supporting the functions of the Police Department Command Staff and employees. 

ESSENTIAL JOB DUTIES & RESPONSIBILITIES

Ability to provide guidance, assistance, and/or interpretation to others on how to apply department procedures and standards to specific situations.

Assists with updates to department website, social media accounts, media releases, newsletters, etc.

Coordinates job posting and hiring process along with new hire orientation with Human Resources (HR) and IT.

Generates human resource forms for changes in status, title, disposition, salary, and related updates for personnel of the department; obtains signatures as needed; and routes to Administration for processing.

Processes payroll for department including review of timecards and entry of leave information by required deadlines.

Responds to open records requests as assigned.

Pro_vides confidential administrative support for the department, to include managing the schedule/ calendar, making travel arrangements, screening and handling telephone communications, greeting and directing visitors, and dealing with administrative problems and inquiries as appropriate.

Serves as a primary point of direct administrative contact and liaison with other offices, individuals, external institutions, boards and agencies on a range of specified issues;

Organizes and facilitates meetings, conferences, community events, and other special events, as required.

Gathers, enters, and/or updates data to maintain departmental records and databases, as appropriate; establishes and maintains files and records for the office.

Monitors and coordinates accounting activities as appropriate and prepares internal reports for management; participates in annual budget planning and management, as required.

Assists with project development and planning to ensure more efficient service and organization of the office.

Assists in the coordination, supervision, and completion of special projects as appropriate; assists in gather required documents for department accreditation if required.

Provides customer service; responds to customer requests, complaints, and suggestions;

Provides routine clerical and administrative work in answering phones, receiving the public, preparing public notices, cashiering, data processing, and bookkeeping.

Receives invoices for processing as well as manages receipts and credit cards; processes purchase requisitions for purchase orders and credit card purchase orders.

Receives the public and answers questions of citizens and others as well as refers, when necessary, to appropriate persons.

Receives, stamps, and distributes incoming mail; processes outgoing mail.

Performs other duties as assigned.

EDUCATION AND EXPERIENCE

(A) Requires a High School diploma with specialized course work in general office practices such as typing, filing, accounting, and bookkeeping;

(B) Five (5) years of related work experience; or equivalent combination of education and experience.

(C) An  equivalent combination of education and experience. 

Licenses or Certifications:

Requires a valid State of Georgia driver's license. State of Georgia Notary is preferred but not required. 

NECESSARY KNOWLEDGE, SKILLS, AND ABILITIES:

Knowledge of computers and electronic data processing.

Knowledge of modern office practices and procedures.

Knowledge of accounting principles and practices.

Knowledge of computers, MS Office, and department-related software.

Skill in operating modern office equipment.

Skill in typing at least 65 words per minute.

Skill in researching and organizing data.

Ability to perform cashier duties accurately;

Ability to effectively meet and deal with the public.

Ability to communicate effectively, both verbally and in writing.

Ability to access, audit, and evaluate data using a established criteria .

Ability to handle challenging situations.

APPLICATION SPECIAL INSTRUCTIONS

The City of Woodstock provides a competitive benefits and compensation package to eligible employees including paid time off, health, dental, vision, and employer-paid long term disability as well as life insurance; an employer-paid pension plan and 457 tax deferred savings plan w/employer match; and free gym membership.

Starting Base Pay Rate: $18.88 per hour, and based on experience and qualifications.

To learn more about the City of Woodstock click here > https://youtu.be/rHT78TlsFfY

Listing ends on:

12/4/2021