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Assistant to Police Chief & Agency Director for Equity & Inclusion

Powder Springs


Listing Summary

City of Powder Springs

Full-time Employment Opportunity

Executive Assistant to Police Chief & Agency Dir. Equity & Inclusion

PAY GRADE 108     FLSA: NE     SALARY RANGE: $18.22 - $28.24

 

Job Summary: This is skilled administrative and clerical work responsible for providing administrative support to the Chief of Police and Agency Director for Equity & Inclusion.  Work involves public contact, maintaining a variety of complex records, and handling phone calls and other assignments for the Chief & Agency Director. Work is performed under the supervision of the Chief of Police.

Major Duties:

  • Provides administrative support to the Chief and Agency Director; performs a variety of clerical and administrative functions for the department.
  • Receives, opens, date stamps mail for the department director and routes mail to appropriate department personnel; mails out departmental mail.
  • Responsible for Vehicle Impound Releases, maintains Officer Annuity Fund payments and ensures new member enrollment and terminations are processed.
  • Operates a computer to produce confidential reports, correspondence, and other documents
  • Files and retrieves materials and data from department computerized and manual filing systems; assists with fulfilling open records requests
  •  Assists with maintaining department budget, coding invoices for payment and purchases
  • Serves as GCIC/NCIC point of contact; serves as Terminal Agency Coordinator and UCR point of contact, serves as CAD/GIS point of contact
  • Assists with GovDeal auctions, background checks for business licenses and alcohol permits, prepares deposit for money received at front desk, answers overflow calls from City Hall
  • Performs other related duties as assigned.

 

Knowledge Required by the Position:

  • Knowledge of modern office practices, methods, equipment, and standard clerical procedures.
  • Knowledge of or ability to learn the department's rules, regulations, policies, and procedures.
  • Knowledge of all municipal functions, contacts, and activities of various departments.
  • Knowledge of  and experience with GCIC & UCR functions.
  • Skill in operating a computer.
  • Skill in oral and written communications.
  • Ability to learn, understand and apply the concepts, practices and procedures of the department.
  • Ability to pay close attention to details.
  • Ability to handle several projects simultaneously.
  • Ability to understand and follow quickly and accurately oral and written instructions.
  • Ability to prepare clear and concise reports and maintain accurate records.
  • Ability to maintain alphabetical and chronological files.
  • Ability to work independently without specific instructions.
  • Ability to establish and maintain effective working relationships with city employees and the general public.

 

Supervisory Controls:  Work is performed under the direct supervision of the Chief of Police.

           

Guidelines:  Guidelines include City and departmental policies and procedures and applicable

 

ordinances.

 

Complexity:  The work consists of a variety of administrative and clerical duties.

 

Scope and Effect: The purpose of this position is to support the efficient operation of the assigned department through coordination of a wide variety of administrative and clerical duties. 

 

Personal Contacts: Contacts are typically with the Chief of Police, Agency Director, co-workers, vendors, other City employees and the general public.

 

Purpose of Contacts: Contacts are typically to give and exchange information and provide services.

 

Physical Demands: The work is typically performed with the employee sitting at a desk.  The employee uses tools or equipment requiring dexterity. 

 

Work Environment:  The work is typically performed in an office.

 

Supervisory and Management Responsibility:  There are no supervisory responsibilities.   

Minimum Qualifications:

High School Diploma/GED required. Associates degree or two years of college coursework preferred; four year degree a plus; two years related experience that involves administrative work and/or equivalent of education or experience.

The City of Powder Springs is an Equal Opportunity Employer.

All applicants must complete a City of Powder Springs employment application.  Applications may be down loaded and printed from the website at www.cityofpowdersprings.org or you may receive an application at City Hall located at 4484 Marietta Street, Powder Springs, GA 30127.

Submit completed application to:

City of Powder Springs,

Rosalyn Nealy, Human Resources Director

P. O. BOX 46

Powder Springs, GA 30127

 

Closing Date:  Open Until Filled

Listing ends on:

12/31/2021