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PURPOSE & JOB RELATED REQUIREMENTS:
REPORTS TO: Depends on Department Assignment
FLSA STATUS: Exempt - Administrative
CLASSIFICATION: Personnel System; Requires satisfactory completion of a six month probationary period.
PAY GRADE: 117 $45,300 Annually
SAFETY SENSITIVE: No
Purpose of Job
The purpose of this job is to assist in the planning and coordination of the budgetary, financial and administrative functions of the Public Utilities Department and Water & Sewer Enterprise Fund. Determine revenue required to support the annual budget by analyzing expenditure projections.
When assigned to Administration: Develop base and unit charges for water and sewer by using construction trends. Track capital projects, analyze performance metrics and additional tasks as assigned.
When assigned to Water Business Office: Balance Water and Sewer Accounts for accuracy. Ensure compliance with all Local and State Laws including the Water Business Operating Policies and Procedures. Create and maintain checks and balances throughout the Water Business Office. Reduce Delinquencies utilizing means and methods to recoup funds from previous customers, working with a collection agency and additional tasks as assigned.
Job Related Requirements
Work Schedule: Monday - Friday, 8:00 am - 5:00 pm.
May be required to work on religious holidays.
Regular and predictable attendance is required.
Must work cooperatively with others.
When requirements include vehicle operation, responsible for the safety, readiness and operation of the vehicle and must abide by ACC's safe driving policy.
MINIMUM TRAINING & EXPERIENCE REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS:
Bachelor's degree in Business Administration, Public Administration, Accounting, or related field with three years of experience to include project management and workflow experience or certification; workflow design and process management; performance metric analysis; and budgetary responsibilities required; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.
ESSENTIAL DUTIES, RESPONSIBILITIES:
The following duties are normal for this job. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.
Plans and coordinates preparation of the annual operating budget.
Collects data and prepares monthly, quarterly and annual performance metric reports.
Keeps up with changes in policies and methods of operational, budgetary and equipment needs as they relate to the operations and activities of the department.
Plans, coordinates, and/or assists with projects related to the operational needs of the Department/division.
Reviews the financial and operational records of the department; resolves related problems.
Creates and maintains charts and graphs of budgetary and operational activities as required.
Obtains and compiles financial information and operating data of the water & sewer system as required for revenue bond disclosure reporting.
Responds to routine requests for information form officials, the public, consultants, contractors, employees, members of staff, and other individuals/agencies.
Performs other duties as assigned
When assigned to Administration:
Plans and coordinates preparation of the capital budget, and capital improvement plan for the Public Utilities Department and the Water & Sewer Enterprise Fund.
Determines the revenue required to support the annual budget by analyzing capital construction project expenditure projections and departmental operating budget projections; evaluates the revenues from existing water & sewer base charges and other revenue sources to determine their adequacy to fund the annual budget.
Prepares, records and submits contracts, purchase order requisitions, invoices and related financial documents.
Develops base and unit charges for water & sewer by using trends in water and sewer construction and the annual budget.
Initiates capital construction project budgets; monitors related expenditures for contractual compliance; confers with the Finance Department to ensure accuracy; notifies management of any irregularities; tracks and reports final project analyses.
Develops the fiscal year budget for the Public Utilities Administration Division; recommends capital and non-capital purchases; authorizes division expenditures.
Prepares commission agenda reports and special projects/reports as needed.
Develops departmental administrative policies and procedures.