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Human Resources Generalist

Union City


Listing Summary

At Union City, we are guided by our mission and vision, to proudly promote community growth with municipal services and programs, and to make bold, visionary plans to push toward the future. We do this by having the right people in the right place and by creating a culture of service and execution. Make a difference where it counts by joining our team!

As part of our team, members benefit from alternative work schedules, in-house training programs, clearly defined career paths, on-going development opportunities, and a competitive benefits package, just to name a few.

POSITION TITLE:  HR Generalist

DEPARTMENT: Human Resources

FLSA STATUS: Fulltime Exempt

SALARY: $53,772.05 - $80,658.07

 

GENERAL DUTIES AND RESPONSIBILITIES:

  • Supports the vision, mission and guiding principles of the City. 
  • While performing any procedure, all associates and contract personnel must observe applicable Safety, Health, and Environmental rules and guidelines. The use of appropriate personal protective equipment is required.
  • Attend and participate in training opportunities and seminars relevant to this position.
  • Maintains knowledge of industry trends and employment legislation and ensures compliance.
  • Adheres to appropriate City operating procedures, benefit rules, employment, and safety policies/practices.
  • Demonstrates the ability to work independently and within a team environment in a fast paced every changing atmosphere.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Maintains confidentiality of work related issues and City information
  • Assist with various human resource plans and procedures for all company personnel while assisting in development and implementation of personnel policies and procedures
  • Oversees the recruitment and the onboarding process for all exempt and nonexempt personnel, writes and places advertisements, students and temporary employees, conducts interviews, conducts new employee orientation, coordinates background checks and physicals
  • Process Personnel transactions- Personnel Action Forms (PAR) and the Employee Authorization Forms (EAF’s) ensures proper documentation, approvals, accuracy and completion
  • Upload new hires and other personnel related documents in HRIS system
  • Responsible for the HR I-9 Audit and I-9 documentation process
  • Create and update job descriptions
  • Assist with the compensation program and compensation structure
  • Assist the Director with the performance evaluation program and revise as necessary
  • Manages FMLA and Worker’s Compensation process
  • Partners with employees and management to communicate various human resource policies, procedures, laws, standards and other government regulations
  • Prepares and maintains employee handbook, policies, and procedures manual
  • Participates in developing department goals, objectives and systems
  • Develops and maintains affirmative action program; files EEO-1 report annually; maintain other records, reports and logs to conform to EEO regulations
  • Attends meetings and seminars as directed 
  • Maintains human resource information system records and compiles reports from the database.
  • Maintains compliance with federal and state regulations concerning employment.
  • Performs other related duties as required and assigned.
  • Maintains human resource information system records and compiles reports from the database.
  • Maintains compliance with federal and state regulations concerning employment.
  • Manage third party benefits audits
  • Manage benefits spreadsheet and invoices
  • Manage payroll system
  • Performs other related duties as required and assigned.

JOB SCOPE

Job has recurring work situations involving high degrees of discretion.  The need for accuracy and effective utilization of available resources is high.  Errors in judgment could cause disruptions to the City’s mission and adversely impact attainment of the City’s goals.  Incumbent operates independently but results are monitored by the Board of Trustees.  Content of work priorities are largely self determined.

COMMUNICATIONS/CUSTOMER CONTACT

Contacts are across the entire City community and in a leadership capacity.  Community contact is a critical component of success in developing good will and support of City programs and initiatives.

COMPETENCIES/SPECIFIC EXPERIENCE OR TRAINING PREFERRED:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and Experience

  • A bachelor’s degree in Human Resources, Business Administration, or a related field required.
  • Three to five years human resource experience required.

Knowledge, Skills and Abilities

  • Strong customer service communication skills
  • Ability to work independently with minimal direction
  • Proficient with Microsoft Office Suite (Outlook, Work, PowerPoint and Excel) is preferred
  • Awareness of federal, state, and local laws and regulations that impact human resources and the employment relationship
  • Ability to effectively coordinate multiple projects, use time management skills and independent judgment

Equipment and Applications

  • Computers and peripheral equipment
  • Designated software applications 
  • Telephones, copiers and other office equipment

JOB CONDITIONS:

The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  While performing the duties of this job the associate is:

  • Frequently required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk and hear 
  • Occasionally required to stand; walk; climb or balance; and stoop, kneel, crouch, or crawl
  • Occasionally lift and/or move up to 30 pounds
  • While performing the duties of this job, the associate may be occasionally exposed to fumes or airborne particles and toxic or caustic chemicals 
  • Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and ability to adjust focus
  • The noise level in the work environment is usually low

Listing ends on:

8/6/2022