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Deputy CFO - Budget and Purchasing

Gainesville


Listing Summary

Minimum Salary: $85,000 Depending on Qualifications

Summary:

Administers and oversees the City's budget and purchasing processes.  Supervises the day-to-day operations of purchasing, accounts payable, bids/RFPs, asset tagging, vendor setup and maintenance, and budget.  

 Job Duties:

Directs Financial Services employees to ensure proper maintenance of all official accounting records of the City according to generally accepted accounting principles and standards.

Reviews work and provides advice to subordinates on policies, procedures, practices, and problems.

Develops business systems for daily operations; amends and updates systems as appropriate; monitors and evaluates performance of operating systems.

Assists with the technology needs of the department, including maintenance and updates to software/hardware, evaluation and recommendations for new software/hardware, user training.

Establishes and monitors procedures to ensure proper maintenance and handling of departmental records as required by Local, State, and Federal laws.

Develops and implements operational and financial policies and procedures.             

Reviews and analyzes general ledger and budgetary information.

Plans, schedules, assigns, and monitors work of subordinates; instructs and trains subordinates in proper accounting methods and procedures; interviews, makes hiring recommendations and evaluates employee performance; provides answers to accounting-related questions.

Reviews and establishes internal controls; conducts internal audits to test compliance with established internal controls.

Trains Financial Services staff and other departments in proper accounting procedures and internal controls.

Assists with the investment of excess monies to insure optimum earnings.

Consults with the Chief Financial Officer and makes recommendations on changes to existing administrative policies and procedures and on matters not covered by specific policies and procedures.

Oversees the City’s Capital Improvement Program, including assisting departments with establishing project budgets and tracking expenditures.

Develops and administers comprehensive reporting systems that include: (1) comprehensive and periodic reports, (2) projects and special reports, and (3) City financial reports to the management, elected officials, and to the public.  

Provides information and financial analysis to the Chief Financial Officer including various costs of service analysis, studies, recommendations on selection of consultants, technology, other service providers, and other matters relating to finance.

Provides assistance to department managers and staff as needed.

Assists with the collection of data and preparation of information required by external auditors in connection with the City’s annual audit.

Assists with developing and administering departmental budget; monitors expenditures to ensure proper use of funds; exercises authority to approve expenditures; negotiates and manages contracts for various administrative services matters.  

Oversees the preparation of departmental Request for Proposals (RFP’s) and Request for Quotes (RFQ’s).

Performs and supervises special projects as assigned.

Makes oral presentations to the City Council and other groups as requested.

Works collaboratively with the other Deputy as Chief Financial Officer in his/her absence

MINIMUM QUALIFICATIONS:

Education and Experience:

Bachelor's Degree in Accounting, Finance, Business Administration, or a related field, from an accredited college or university.

Three years of progressively responsible experience in public finance administration including specific experience in accounting. 

Any equivalent combination of education and experience which provides the minimum level of qualifications stated above.

Licenses and Certifications:

Valid Class C Driver’s License and a satisfactory Motor Vehicle Record (MVR).

CPA (Certified Public Accountant) desirable.

Knowledge, Skills and Abilities:

Knowledge of professional standards and generally accepted accounting procedures (GAAP) as promulgated, interpreted, and published by the GFOA, GASB, GAO, and other professional associations.

Knowledge of special requirements pertaining to accounting for investments of government funds, purchasing, and capital assets.

Knowledge of principles and practices of municipal budgeting procedures and multi-funded financing operations.

Knowledge of computer operations and applications to municipal governments.

Knowledge of the technical aspects of fund accounting.

Knowledge of the theory and practice of higher level accounting.

Knowledge of local government budgetary policies and procedures.

Knowledge of Local codes, ordinances, State, and Federal laws affecting municipalities. 

Knowledge of the functions, organization, staffing, and operating procedures of various departments.

Skill in organizational techniques.

Skill in preparing, analyzing and interpreting a variety of financial documents and reports.

Skill in complex mathematical computations.

Skill in the use of a personal computer and associated software – Microsoft Office ® Professional Suite preferred.

Skill in the touch operation of a 10-key calculator.

Ability to communicate clearly and effectively, both orally and in writing.

Ability to establish and maintain effective working relationships with employees, vendors and consultants, management, elected officials, and the general public

Ability to handle multiple priorities effectively and efficiently.

Supplemental Information:

This class specification should not be interpreted as all inclusive.  It is intended to identify the major responsibilities and requirements of this job.   The incumbents may be required to perform job-related responsibilities and tasks other than those stated in this specification.

Listing ends on:

7/1/2022