Listing Summary

JOB TITLE: Administrative Assistant                                                                                   

DEPARTMENT: Administration, City of Washington

JOB SUMMARY: This position functions as executive administrative assistant in support of the City Administrator, City Clerk, and Mayor. 

MAJOR DUTIES:

• Provides administrative clerical support.
• Prepares professional correspondence and reports.
• Schedules meetings and appointments; organizes and plans calendars.
• Responds to inquiries and complaints by resolving the problem or referring the person to the appropriate department.

• Organizes and distributes documents and other materials.
• Handles inbound and outbound mail.
• Performs other duties as assigned.

KNOWLEDGE & SKILLS REQUIRED BY THE POSITION:

• Knowledge of modern office practices and procedures including use of copier/scanner, desktop computer, and virtual meetings.
• Proficient in Microsoft Office apps with emphasis on Word, Excel, and Outlook.
• Knowledge of the operations and functions of city departments.
• Knowledge of basic accounting.
• Knowledge of correct grammar and its usage in professional correspondence.
• Skills in planning and organizing work independently.
• Skills in operating computer, copier, and scanner.
• Skills in oral and written communication.

SUPERVISORY CONTROLS: City Administrator assigns work. Completed work is reviewed for accuracy and the nature and propriety of results.

GUIDELINES: Guidelines include city and departmental policies and procedures. These guidelines are generally clear and specific but may require some interpretation in application.

COMPLEXITY: The work consists of administrative, clerical, and logistics coordination in an executive office environment. Routine interruptions contribute to the complexity of the work.

SCOPE AND EFFECT: The purpose of this position is to provide administrative and clerical support to the City Administrator, City Clerk, and Mayor. Successful performance in this position facilitates departmental operations and affects the image of the city.

PERSONAL CONTACTS: Contacts are typically with department heads, co-workers, council members, county and state officials, and residents.

PURPOSE OF CONTACTS: Contacts are typically to give and exchange information and resolve problems.

PHYSICAL DEMANDS: The work is typically performed with the employee sitting at a desk or table.

WORK ENVIRONMENT: The work is typically performed in an office.

SUPERVISORY AND MANAGEMENT RESPONSIBILITY: None.

MINIMUM QUALIFICATIONS:

• Ability to read, write and perform mathematical calculations at a level commonly associated with the completion of high school or equivalent.
• Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with having had a similar position for one to two years.

TO APPLY: Send resume and cover letter to jdebin@wga.gov.

DEADLINE: Position will remain posted until filled.