Performs supervisory and administrative work of a responsible nature in the daily operations of the Municipal Court work area. Develops, interprets, and executes policies, mandates, and operational plans, as part of a comprehensive court system to effectively and efficiently support the implementation of state court rules, judicial rulings and/or orders accordingly.
- Manages all Municipal Court services and activities; leads, plans, coordinates and directs administrative services involving highly complex limited jurisdiction court functions in fiscal management, automation, personnel administration, case flow management, record and information management and research and advisory services.
- Develops, improves, and implements policy and court practice recommendations as needed for efficient operation of the court.
- Manages the development and implementation of Municipal Court goals, objectives, policies, and priorities for each assigned service area; recommends and administers policies and procedures.
- Assigns or supervises and directs the work of all non-judicial employees of the Municipal Court Department’s office; directs personnel management including recruitment, hiring, training, performance evaluation, coaching and counseling. Plans, directs, and coordinates, through subordinate level.
- Supervises, directs, and reviews the preparation of all financial accounts, records, and daily transaction reports of Municipal Court.
- Oversees and participates in the development and administration of the Municipal Court budget: approves expenditures and implements budgetary adjustments as appropriate and necessary.
- Reviews, calculates, and approves employee timekeeping and payroll submission.
- Investigates and resolves complaints relating to the operation of the Court’s function.
- Supervises the development, implementation, and maintenance of the Court Records Systems/database management and reporting functions.
- Serves as the Clerk of the Municipal Court. Administers the collection of all fines, penalties, fees, and costs imposed by the court as well as fines mandated by the State of Georgia.
- Supervises the financial aspect of court operations, including the collection and receipt of fines and fees, cash bond collections, bond disbursements and bond forfeitures of cash from individuals as well as from bonding companies and forwards to City Attorney.
- Oversees the preparation of dockets, issuance and recalls of warrants and preparation and maintenance of accurate and detailed files and records.
- Implements and supervises the audit techniques and processes of the Municipal Court to ensure the accuracy and integrity of the financial data being entered into and retrieved from the Municipal Court database and the City’s financial management system.
- Communicates and advises judges and lawyers concerning the administrative procedures of the court; identifies and corrects deficiencies affecting the court.
- Serves as administrative representative of the court to city administration, other City departments, courts, government agencies, and the public.
- Ensures cases not heard in this court are forwarded to correct agency, maintaining record of said cases for State and Superior Court.
- Certifies court records and testifies in court as required.
- Coordinates with prosecuting attorneys in setting cases.
- Resolves complaints on court related matters from the public, law enforcement, attorneys, and others.
- Maintains a comprehensive, current knowledge of applicable laws and regulations; maintains an awareness of new trends and advances in the profession; reads professional literature; maintains professional affiliations; attends workshops and training sessions as appropriate.
- Adheres to assigned work schedule as outlined in the Department and City attendance policies and procedures; ensures all behaviors comply with the City’s Employee Handbook Policies and Procedures.
- Performs related duties as required or assigned
Knowledge, Skills, and Abilities
Education and Experience: -
- Requires a bachelor’s degree, from an accredited college or university with a major course work in business or public administration, court administration or a related field.
- Three (3) years of related work experience providing administrative support, preferably in a court system, including at least one year in a direct supervisory position; or equivalent combination of education and experience.
Licenses or Certifications:
Possession of or ability to obtain and maintain mandatory Certification as a Chief Court Clerk through the Georgia Institute of Continuing Judicial Education (ICJE) program within one year of date of hire.
- Possession of or ability to obtain and maintain valid GCIC/NCIC Terminal Operator
Certifications within one year of date of hire.
- Possession of a Georgia Commission as a Notary Public or obtain within 2 months of hire date.
- Possession of a valid State of Georgia driver’s license.
Knowledge, Skills and Abilities:
- Knowledge of operations, services, and activities of a comprehensive municipal court system.
- Knowledge of legal data including citations, subpoenas, warrants, etc., and procedures and methods as required in the performance of duties.
- Knowledge of principles, practices, methods, and techniques of public administration.
- Knowledge of electronic records management procedures and computer information systems operation.
- Knowledge of court recordkeeping and reporting terminology.
- Knowledge of court facility management and security.
- Knowledge of policies and practices of the judicial system and/or municipal court systems.
- Knowledge of budgeting and accounting principles and audit procedures of all court financial transactions and records.
- Knowledge of methods and techniques of docket preparation.
- Knowledge of rules and laws relating to municipal court accounting.
- Knowledge of principles of supervision, training, and performance evaluation.
- Knowledge of pertinent federal, state, and local laws, codes, regulations, and legal terminology.
- Knowledge of court case calendaring methods and development case flow management techniques.
- Knowledge of proficiency with personal computers and Microsoft Office.
- Knowledge of personal computer-based information systems used in the courts, including specialized databases for storing and retrieving information.
- Knowledge of excellent written and oral speaking skills.Skill in typing.
- Skill in operating modern office equipment including 10-key calculators.
- Skill in using computers, court software, and other job-related software.
- Ability to effectively manage and direct the non-judicial operations of the Municipal Court.
- Ability to develop and administer departmental goals, objectives, and procedures.
- Ability to analyze and assess programs, policies, and operational needs and make appropriate adjustments.
- Ability to identify and respond to sensitive community and organizational issues, concerns, and needs.
- Ability to use independent judgment in routine and non-routine situations.
- Ability to plan, assign, coordinate, supervise, and manage the work of subordinate employees engaged in a variety of court activities.
- Ability to delegate authority and responsibility.
- Ability to elect, supervise, train, and evaluate staff.
- Ability to analyze problems, identify alternative solutions, project consequences of proposed actions, recommend best options and implement recommendations in support of goals.
- Ability to collect, analyze, evaluate, and interpret complex information and data.
- Ability to organize, set priorities, and exercise sound, independent judgment and present an overall professional image of the court.
- Ability to maintain confidentiality of Court documents and records.
- Ability to research, analyze, and evaluate new service delivery methods and techniques.
- Ability to prepare clear and concise administrative reports.
- Ability to prepare and administer large and complex budgets.
- Ability to work in a fast-paced organization with multiple challenges.
- Ability to read, interpret, and apply applicable state and local laws, ordinances or regulations concerning court operations.
- Ability to communicate clearly and concisely, both orally and in writing.
- Ability to establish and maintain effective working relationships with those contacted in the course of work.
Starting Base Pay Rate: $58,410.61 - $62,500.00, based on experience and qualifications.