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Deputy Court Clerk

Stone Mountain


Listing Summary

CITY OF STONE MOUNTAIN

CLASS SPECIFICATION

                                                                                                                               

 

POSITION TITLE:  DEPUTY COURT CLERK

 

REPORTS TO:         COURT CLERK

 

DEPARTMENT:      MUNICIPAL COURT

 

Starting Salary:  $35,360 plus generous benefit package

 

 

HOW TO APPLY;

 

Please complete an application in its entirety, visit http://stonemountaincity.org and email with resume to scapers@stonemountaincity.org or mail to 875 Main Street, Stone Mountain, Ga. 30083

 

 

NATURE OF WORK:

 

This is a clerical and administrative position within the Municipal Court that provides support for the Judges, Prosecutors, Attorneys, and other agencies as warranted, by maintaining court records, receiving court fines, typing court documents, and preparing the court calendar. This position is under the supervision of the Court Clerk, and in the absence of the Court Clerk the incumbent would perform said duties.

 

MAJOR REPONSIBILITIES AND DUTIES:

 

Responds to inquiries from the public, attorneys, law enforcement agencies and other Courts.

 

Receives citations daily; enters information in court software, assists in preparing the court calendar.

 

Attends Municipal Court and performs court clerk duties.

 

Accepts payments for citations, warrants, restitution, or other payments authorized by court order.

 

Maintains and updates court files. To include citations, warrants, dispositions, or any other related documents.

 

Updates records by inputting ticket disposition into Court Management System.

 

Receives incoming mail; forwards any correspondence to the Judge.

 

Prepares a variety of documents such as court calendars, correspondence, contempt letters, reschedule notices, etc.

 

Monitors Municipal Court expenditures to ensure compliance with the adopted operating budget and process purchase requisitions.

 

Establishes and maintains files and performs other routine clerical duties.

 

Uses Georgia Crime Information Center (GCIC) computer system to obtain driver’s license histories and other criminal history information needed to prepare court docket.

 

Remit dispositions to Department of Driver Services and GCIC’s Computerized Criminal History (CCH) database.

 

Attends training courses as may be required for the position.

 

Performs related work as required.

 

DESIRABLE QUALIFICATIONS:

 

Education and Experience

 

High School diploma or equivalent.

 

Considerable experience in performing secretarial, clerical, or related work.

 

Any equivalent combination of education and experience is acceptable.

 

Knowledge, Skills and Abilities

 

Good knowledge of modern office procedures and practices including English, Mathematics and Spelling.

 

Good knowledge of the operation of business equipment to include Copiers,

Fax Machines, Computers, and word processing software; Microsoft Office, and Outlook.

 

Skill in accurately recording, processing, and filing information.

 

Skill as an accurate typist.

 

Ability to understand and accurately carry out oral and written instructions.

 

Ability to learn the policies and procedures of Municipal Court.

 

Ability to learn State laws on misdemeanor fine schedules and code violations.

 

Ability to be tactful and courteous in communicating with the public in person or on the telephone.

 

Ability to handle multiple interruptions, and frequent modifications of a task to adjust priorities and meet critical deadlines.

 

Ability to apply established policies and procedures to assigned job duties.

 

Ability to work independently with little supervision.

 

Ability to maintain confidentiality in conducting Municipal Court business.

 

Ability to establish and maintain effective working relationships with other city employees and the public.

 

OTHER REQUIREMENTS:

 

Must be eighteen (18) years of age or older.

 

Must obtain certification as a Georgia Crime Information Center (GCIC)/Criminal Justice Information System (CJIS) Network Terminal Operator within thirty days of employment.

 

Possession of a valid State of Georgia driver’s license (Class C) and a satisfactory motor vehicle record (MVR).

 

Ability to become a Notary Public within sixty days of employment.

 

 

 

HOW TO APPLY;

 

Please complete an application in its entirety, visit http://stonemountaincity.org and email with resume to scapers@stonemountaincity.org or mail to 875 Main Street, Stone Mountain, Ga. 30083

 

 

 

 

Requirements included in this class specification are subject

to possible modification to reasonably accommodate

individuals with disabilities.

Listing ends on:

10/31/2022