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Receptionist/Clerk- Recreation

Decatur


Listing Summary

Job Title:  Receptionist/Clerk- Recreation
Department: Active Living Division

Locations: Decatur Recreation Center- 231 Sycamore Street. Decatur, GA 30030

Work Hours: Thursday: 12:30-8:30pm, Friday: 12:30-6:30 and Saturday: 8:30-4:00. Approximately 21. hours per week.
Hourly Rate: $12-15 per hour

Purpose of work:

This is responsible secretarial and clerical support work performing word processing and file management Duties. Work involves extensive public contact working knowledge of department procedures, and overall City Operations.

 

Major Responsibilities and Duties

Work is performed independently under the general supervision of the Administrative Assistant and includes the following tasks:

  • Creating a safe and inviting environment by responding to customers politely
  • Greeting all patrons as they enter the facility
  • Supervises customer sign-ins and answers telephone calls
  • Promotes Active Living and Children & Youth Services programming
  • Responds to requested information by providing knowledge of the divisions services, operations, and activities
  • Forwards calls to appropriate staff members and takes messages when needed.
  • Registers participants for various programs via CommunityPass, accepts fees and provides receipts, posts registration and payment of fees until CommunityPass; provides instructors or leaders with rosters
  • Maintains records in both electronic and paper forms and ensures accuracy of recorded data by verifying information from CommunityPass
  • Enters and retrieves patron information from a computer database to update records, and processes transactions
  • Ensures proper distribution and delivery of interoffice mail
  • Maintains inventory of office supplies as necessary
  • Provides timely information and feedback to supervisors and coworkers on status and progress of assigned work duties
  • Performs other duties as assigned

Minimum Qualifications & Physical Requirements:

High School diploma or equivalent required; specialized training in secretarial science or office management preferred. Prior experience in clerical and secretarial work or in office management preferred. Any equivalent combination of education and experience is acceptable.

 

Must be at least 17 years of age. Must be able to work flexible hours. Must be able to sit, walk, and stand for long periods. Demonstrates working knowledge of office terminology, procedures and equipment. Ability to work with computers and related software applications on a daily basis. Must have good verbal and written communication skills. Ability to establish and maintain effective working relationships with department staff, the general public and other city officials.  Must be able to learn city and departmental policies and procedures.  Must be able to perform basic math such as multiplication, addition, and subtraction. Must be able to count money accurately.  Ability to complete multiple assignments under deadline conditions in a dynamic office environment. Ability to handle citizens, personnel and the public professionally and politely. Ability to attend additional training as assigned. Work involves extensive public contact. First Aid/CPR Certification preferred

 

 

Listing ends on:

10/31/2022