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Deputy CFO - Audit and Financial Operations

Gainesville


Listing Summary

SALARY:   $87,000.00 Annually

SUMMARY: 

Administers and oversees the City's financial operations, including all accounting and financial reporting systems. Supervises the day-to-day operations of all accounting, investment and cash management, debt administration, business and property tax billing and collection, capital asset tracking and reporting, grants administration, audit, and financial reporting.  

 JOB DUTIES:

Directs Financial Services employees to ensure proper maintenance of all official accounting records of the City according to generally accepted accounting principles and standards.

Prepares external comprehensive annual financial reports; coordinates with the external auditor to complete annual financial and compliance audits; conducts, internal and external, revenue and expense audits.

Conducts year end closing and adjustments of general ledger balances through generally accepted accounting principles and standards. 

Reviews and analyzes general ledger and budgetary information; approves all journal entries.

Plans, schedules, assigns, and monitors work of subordinates; instructs and trains subordinates in proper accounting methods and procedures; interviews, makes hiring recommendations, evaluates employee performance, and provides answers to accounting-related questions.

Develops formalized goals and objectives for department budget preparation and employee job performance evaluation and monitors progress.

Supervises the maintenance of accounting records for state/federal grants and contracts, updates and prepares schedules of revenues and expenditures, prepares reimbursements requests, and prepares associated journal entries.

Supervises investment of excess monies in all funds to maximize revenue; is responsible for all cash transactions and reporting.

Supervises the business and property tax billing and collection function.

Responsible for debt administration including establishment and maintenance of programs to assure timely payment of debt service; and accurate tracking and reporting.

Reviews and establishes internal controls within the Financial Services department; trains other departments which handle money in proper accounting procedures and internal controls.

Responsible for accurate application of generally accepted accounting principles and standards that apply to governmental accounting and reporting, including development of policies and procedures necessary to ensure compliance. 

Assists the Chief Financial Officer in designing financial reports that meet the information needs of elected officials and management staff.

Supervises accounting section personnel in processing cash receipts, accounts receivable, bank reconciliation, financial reports, bank deposits, posting of funds, and capital asset tracking. 

Performs and supervises special projects as assigned.

Makes oral presentations to the City Council and other groups as requested.

Works collaboratively with the other Deputy as Chief Financial Officer in his/her absence.

Performs related work as required.

 Minimum Qualifications:

EDUCATION AND EXPERIENCE:

Bachelor's degree in accounting, finance, business administration or a related field from an accredited college or university.  

Three to five years of progressively responsible and extensive experience in public finance administration including specific experience in accounting and direct supervisory experience OR any combination of training and experience which provides the required knowledge, skills, and abilities.

LICENSES AND CERTIFICATIONS:

Valid Class C Driver’s License and a satisfactory Motor Vehicle Record (MVR).

CPA (Certified Public Accountant) desirable.

KNOWLEDGE, SKILLS, AND ABILITIES:

Knowledge of the modern principles and practices of public finance administration with particular emphasis on generally accepted accounting principles and standards that apply to governmental accounting and reporting. 

Knowledge of the technical aspects of fund accounting and investing of local government funds.

Knowledge of computer governmental accounting systems.

Knowledge of charter provisions, ordinances, and State laws governing the financial administration of City government. 

Knowledge of the functions, organization, staffing, and operating procedures of various departments. 

Knowledge of practices and procedures established by the Government Finance Officers Association (GFOA), Government Accounting Standards Board (GASB) and other appointed boards and professional standards organizations.  Ability to interpret which guidelines apply to given situations.

Skill in the touch operation of a 10-key calculator.

Ability to plan, assign, and direct the work of professional, administrative, technical, and clerical subordinates. 

Ability to plan, manage, and carry out projects and meet objectives independently or as a project team leader once objectives are developed.

Ability to establish and maintain effective working relationships with subordinates, other City officials, and the public.

Ability to handle multiple priorities effectively and efficiently. 

Ability to communicate clearly and concisely, both orally and in writing.

PHYSICAL DEMANDS AND WORKING ENVIRONMENT:

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. 

Environment: Standard office setting. 

Physical: Sufficient physical ability to work in an office setting and operate office equipment. 

Vision: See in the normal visual range with or without correction; vision sufficient to read computer screens and printed documents. 

Hearing: Hear in the normal audio range with or without correction

 Supplemental Information:

This class specification should not be interpreted as all inclusive.  It is intended to identify the major responsibilities and requirements of this job.  The incumbents may be required to perform job-related responsibilities and tasks other than those stated in this specification.

Listing ends on:

3/20/2023