The City of Commerce is currently recruiting for the position of Assistant City Manager. This is a full-time position with benefits which include Health, Dental, Prescription, Life and Short-Term Disability Insurance. The City of Commerce participates in a Defined Benefit Pension Plan with a vesting period of 10 years.
Online applications are available on our website, commercega.org. Please include an application with your resume along with salary requirements.
The first review of applicants will take place on December 30th, 2022.
Inquiries may be emailed to email@example.com
Assistant City Manager
Pay Grade: 119
FLSA Status: Exempt
This is a key leadership position within the City of Commerce and reports directly to the City Manager. The principal function is to oversee and guide the activities of various departments and special projects and ensure they are meeting the policies, goals, and expectations established by the City Manager and City Council. In addition, this position is to provide accurate and timely information to support decision making and policy direction. The Assistant City Manager may also assume the duties of the City Manager as needed from time to time.
ESSENTIAL JOB FUNCTIONS
- Assumes full management responsibility for all assigned departments, services, and activities; manages the development and implementation of departmental goals, objectives, and priorities for each assigned service area; recommends and administers policies and procedures.
- Provides support directly to the City Manager by serving as a liaison on various projects of all types and sizes.
- Ensures all local, State and Federal laws and ordinances are properly enforced.
- Oversees the hiring, supervision, training, evaluation, and discipline of all assigned department directors or division employees.
- Develops long term plans to improve department(s) operations.
- Evaluates pending legislation and statues and responds to changing regulations and technology regarding fire prevention and suppression through review of technical materials and professional education.
- Develops annual department(s) budgets for operations and equipment. Also assists in developing long-range capital budgets for various public safety programs.
- Monitors the department budgets through the fiscal year by overseeing the purchase and maintenance of equipment, vehicles, and supplies.
- Works amicably with the City Manager, City Council, Executive Directors, department supervisors, citizens and other persons through email, telephone and face to face communication in order to accomplish individual and group assignments and goals.
- Represents the City to other departments, elected officials, and outside agencies; coordinates assigned activities with those of other departments and outside agencies, cities, and counties.
- Provides staff assistance to the City Manager and City Council; prepares and presents staff reports and other necessary correspondence; attends City Council and other meetings as required.
- Meet and correspond with various citizens, professionals, businesses, and other groups to answer questions and secure their help in carrying out various programs within the City as requested by the City Manager.
- Responds to and resolves difficult and sensitive citizen inquiries and complaints; explains, justifies, and defends department programs, policies, and activities; negotiates and resolves sensitive and controversial issues.
- Participates on a variety of boards, commissions, and committees; serves as the City’s representative to committees and community organizations.
- Keeps the City Manager informed of Departmental operations and developments that he/she will need to know to effectively coordinate the management of the City.
- Attends Council meetings and make reports concerning activities as requested by the City Manager.
- Demonstrate continuous effort to improve operations, streamline work processes, and provide quality customer service.
- May serve as acting City Manager from time to time during the City Manager’s absence.
- Perform other duties as assigned.
Minimum Education and Experience:
- Bachelor’s degree or equivalent from an accredited college or university with major course work in a related field.
- Five (5) years of experience in municipal management positions with progressive responsibility for program direction and budgetary administration.
- Equivalent combination of education, training, and experience may be considered.
- Three (3) or more years of direct supervisory experience including proven success in administering performance evaluations, disciplinary actions, employee coaching, and employee development.
- Master’s Degree from an accredited college or university in Public Administration, Political Science, Finance, Business, Engineering, or related field.
- Prior experience as a City / County Manager, Assistant City / County Manager, or Department Director.
Knowledge, Skills and Abilities:
- Municipal operations, departments, services, and programs.
- Leadership and development of others.
- Organizational and management practices as applied to the analysis and evaluation of programs, policies, and operational needs.
- Pertinent federal, state, and local laws, codes, and regulations.
- Principles and practices of municipal organization, administration and personnel
- Principles and practices of municipal budget preparation and administration.
- Principles of supervision, training and performance evaluation.
- Manage and direct multiple complex programs, services, and operations.
- Analyze problems, develop alternate solutions, project consequences of proposed actions, and implement recommendations in support of goals following approval as needed by City Manager.
- Effectively work with the City Administrator, Mayor, City Council, department supervisors, citizens, and other persons on the telephone and in person; ability to work amicably as a team to accomplish individual and group assignments and goals.
- Ability to effectively handle a work environment and conditions which involve high levels of public contact, irregular work hours, and working closely with others.
- Develop and administer departmental goals, objectives, and procedures. Analyze and assess programs, policies, and operational needs and make appropriate adjustments. Identify and respond to sensitive community and organizational issues, concerns and needs.
- Plan, organize, direct, and coordinate the work of lower-level staff.
- Prepare clear and concise administrative and financial reports. Prepare and administer large and complex budgets.
- Meet the physical requirements necessary to safely and effectively perform the
- Operate modern office equipment and computers including applicable software
- Effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
- Communicate clearly and concisely in writing, orally, and in presentations.
- Establish and maintain effective working relationships with those contacted in the course of work.
Work is sedentary in the office environment. The individual must have correctable hearing, visual and speaking abilities to perform assigned duties. Tasks require the ability to communicate orally.
Work is performed either in an office environment or in a variety of field and office settings.