The City of Norcross is looking for a full-time Capital Projects Manager. This position aims to procure goods and services and administer procurement contracts and buying agreements for the city. Work involves developing and managing a five-year city-wide capital improvements plan. This position will work with all city departments to manage specific capital projects and provide technical support to the Public Works, Utilities & Parks Department Director, who oversees public works, Stormwater, Electric, Parks and recreation, and sanitation. The role will oversee project phases (Initiation, planning, execution, monitoring, and closing). Other responsibilities include, but are not limited to, preparing RFPs, budgeting, setting project goals, quarterly and annual reporting, including reports related to State and federal grants, and conducting vendor interviews.
Essential Duties and Responsibilities:
- Prepares a variety of formal and informal procurement documents, including Requests for Proposals (RFP), Invitations to Bids (ITB), project specifications, Solicitation requests, purchase orders, and Change Orders, and determines the most appropriate procurement method for competitive solicitations.
- Advertises procurement opportunities on the city’s website and prepare legally required advertisements.
- Administers solicitation and contract/bid awarding process: prepares solicitation packages for bids/proposals; organizes and conducts pre-bid and pre-proposal meetings; answers vendor and contractor questions regarding proposal/bid solicitations; distributes solicitation packages to potential vendors and contractors; solicits and accepts proposals/bids for assigned commodities and services; conducts bid/proposal openings in accordance with established policies and procedures; and documents bid tabulations, evaluations, and recommendations for award.
- Coordinates with all functional areas of the city to develop and update a five-year Capital Improvement Plan showing project scope, phases, funding sources, timing, locations, impacts on ongoing operating costs, and relationship to the Comprehensive Plan and other planning documents (e.g., the Buford Highway Master Plan).
- Manages activities of specific capital improvement projects relating to the acquisition of land and/or easements, the design or review of plans, and preliminary costs; planning, coordinating, administering, and evaluating programs, agreements, contracts, project processes, procedures, systems, standards, and/or service offerings; ensures compliance with federal state and local laws regulations codes and/or standards.
- Be responsible for the overall direction, coordination, implementation, execution, control, and completion of all capital projects ensuring consistency with the City’s strategy, commitments, and goals.
- Monitors proposed legislation and evaluate and communicate the impact of regulatory changes.
- Assists Departments superintendents with researching and resolving billing issues.
- Develops and administers budgets for capital projects, and monitors revenues and expenditures associated with projects.
- Prepares bid specifications and invitations to bid; conducts bid openings; analyzes bids and prepares agenda items as necessary; administers funds and monitors professional service providers' agreements, contracts, grants, and/or regulatory compliance.
- Managed process for selection of professional firms with projects, including preparing RFPs, organizing selection process, conducting interviews, and evaluations, forming recommendations for selection, and negotiating pricing and contracts.
- Evaluates current project progress and report monthly on project finances, schedules, and deliverables.
- Prepares monthly, quarterly, and annual reports on the capital improvements project plans, implementation, schedules, deliverables, finances, and related management information and present updates to the City Manager and elected officials.
- Makes recommendations for projects and other related improvements that impact the budget.
- Manages the project budget by creating a detailed estimate of costs for labor and materials
- Assesses the feasibility of proposed projects and determines whether they meet the needs of the city
- Establishes contracts with vendors and suppliers to provide materials and services needed for construction projects
- Manage (APWA) American Public Works Association Accreditation process for Public Works, Utilities, & Parks Accreditation. Creates and modifies policy and procedural manuals and guidelines. Maintains all related records and reports; coordinates actual accreditation process with APWA.
- Prepares agenda items for Policy Work Sessions, Regular Mayor and Council meetings, and hearings.
- Oversee the Public Work, Utilities, and Park's annual and budget preparation.
- Generates report for annual audits.
Additional Duties and Responsibilities:
Any other duties as assigned.
- Coordinates implementation of Public Works, Utilities and Parks activities to meet Sustainability Plan goals and objectives within Capital Project funding.
- Ensures the Department’s compliance with ARC Green Communities certification requirements.
- Attend regional training and workshops relevant to sustainable infrastructure and serve as a conduit for sharing resources within Public Works, Utilities, and Parks.
Education and/or Work Experience Requirements:
- Bachelor’s degree preferred. (APWA) certification, or any equivalent combination of training and experience which provides the required skills, knowledge, and abilities.
- 2 – 4 years working with a municipality or government agency.
- Project management experience is highly recommended.
- PMP Certification and/or Certification as a Certified Professional Public Buyer (CPPB) is strongly preferred
Job Type: Full-time
Starting Salary 53,607 (minimum) up to 69,689 (midpoint) based upon qualifications/experience
Interested applicants must submit a letter of interest and updated resume to firstname.lastname@example.org