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CLASSIFICATION TITLE: DEPUTY CHIEF FINANCIAL OFFICER – BUDGET, GRANTS
AND SPECIAL PROJECTS
PURPOSE OF CLASSIFICATION
The purpose of this classification is to provide oversight and direction to the following finance
departments or functional areas: Budget, Grants, Special Programs and other departments. Under the
general direction of the Chief Financial Officer duties are highly responsible and complex, requiring
independent judgement, and sound financial leadership. Responsibilities involve a progression of tasks
necessary to producing timely and accurate budget to actual revenues and expenditure reports, and
accurate statements of the county’s financial condition. These tasks include developing internal control
procedures, which will promote efficiency and accuracy, and identifying weaknesses in existing
methods in order to reduce risks of decisions being based on misinformation. Assists in directing
financial operations of the County, its agencies, authorities, boards, and departments; ensures integrity
of County financial records. Coordinates production of periodic financial reports and provides
technical assistance to users of the County’s computerized financial and business systems.
The following duties are normal for this position. The omission of specific statements of the
duties does not exclude them from the classification if the work is similar, related, or a logical
assignment for this classification. Other duties may be required and assigned.
Supervises, directs, and evaluates assigned staff, addresses employee concerns and problems, counsels,
disciplines and completes employee performance appraisals; interviews and selects new employees;
coordinates training activities.
Ensures completion of daily work activities; organizes, prioritizes, and assigns work; monitors status
of work in progress and inspects completed work; consults with assigned staff; assists with complex
problem situations and provides technical expertise.
Ensures compliance with County financial management policies/procedures, established safety
procedures, and with all applicable codes, laws, rules, regulations, standards, policies, and procedures;
monitors work environment and use of safety equipment to ensure safety of employees and other
individuals; initiates any actions necessary to correct deviations or violations.
Provides financial information, assistance, and analysis to county department heads, elected officials,
commissioners, and their staff, other local governments, audit firms, private financial advisors, and
others seeking data concerning the County.
Oversees the management and coordination of fiscal reporting activities for assigned departments
including organizational revenue/expense and balance sheet reports, reports to funding agencies,
development and monitoring of organizational and contract/grant budgets.
Develop annual budget schedules to prepare annual operating and capital budgets in a timely manner;
develop annual revenue estimates based on historical financial records; and develop annual budget
packages for departments use in preparing annual operating and capital budgets.
Responsible for grant financial reporting for all state and federal grants assigned including Housing
and Urban Development (HUD), Housing and Community Development Program (HOME), and
other programs. Develop processes and procedures to ensure monthly, quarterly, and annual reports are
filed in a timely manner. Responsible for all grant financial reporting and single audit reporting
requirements for annual financial audit.
Works directly with Department Directors of assigned departments on day-to-day issues, special
projects, and urgent issues to develop solutions and implement programs.
Provides monthly budgetary reports to Department Directors and meet with departments regarding any
budgetary concerns or financial issues and propose appropriate budget amendments as deemed
Maintains accurate records reflecting the financial affairs of the County.
Maintains budgetary control accounts showing encumbrances for obligations entered into, liquidation
of such encumbrances, unencumbered balances of allotments, unexpended balances of allotments, and
all un-allotted balances of appropriations.
Prepares monthly budgetary reports of the operations of all County funds to the Board of
Meet with department managers, grant recipients and others to review monthly financial reports to
ensure compliance with budgetary requirements and to address budget to actual concerns or issues.
Review purchases, contracts and related items to ensure items are covered in the annual budget. If they
are not, prepare and recommend budget changes to cover the related revenues or expenditures.
Support CFO with day-to-day operations of the Finance Department, and special projects as required.
Employees in this classification may be expected to perform any related duties.
KNOWLEDGE, SKILLS and AILITIES
Knowledge of governmental fund accounting, finance, budgeting, and generally accepted accounting
principles, procedures, and techniques. Knowledgeable of financial system design and analysis.
Knowledge of principles and practices of public finance administration including budget preparation,
five-year capital planning and financial forecasts and projections.
Knowledge of statistical methods, techniques, and financial report preparation.
Knowledge of administrative practices and principles including goal setting, program budget
development and implementation.
Skilled in effective, clear, and persuasive oral and written communications about the County’s finances
to citizens, individuals, groups and organizations.
Ability to interpret and apply related federal, state, and local laws; apply sound administrative and
fiscal practices and prepare accounting/financial projections.
Ability to present ideas effectively orally and in writing and to write clear, comprehensive explanatory
texts to accompany financial reports.
Ability to supervise the work of departmental staff including coordinating, assigning, monitoring, and
evaluating work; hiring, training, counseling, and disciplining staff; and processing grievances.
Ability to establish and maintain effective working relationships with BOC, staff, other County
employees/departments, County officials, and the public.
Bachelor’s degree in Finance, Accounting, Business Administration, Public Administration, or a
closely related field; supplemented by eight (8) years of progressively responsible governmental
experience at the administrative level in a Finance Department, Purchasing Department, County/City
Manager’s Office, or other related department; experience should include supervisory/management
responsibilities, budget preparation, financial reporting, projects and grants; or any equivalent
combination of education training, and experience which provides the requisite knowledge skills and
abilities for the job. Master’s Degree Preferred.
Physical Ability: Tasks require the ability to exert light physical effort in sedentary to light work, but
which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light
weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or workstation.
Sensory Requirements: Some tasks require the ability to perceive and discriminate sounds and
physical cues or signals. Some tasks require the ability to communicate orally.
Environmental Factors: Essential functions are regularly performed without exposure to adverse
Clayton County, Georgia, is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.