Listing Summary

Procurement Agent Senior

Job Code: 14040   Salary Grade: 18   Salary Range: $52,124-$80,793    FLSA: Exempt

Purpose of Classification:

The purpose of this classification is to procure defined commodities for the County in accordance with local, state and federal procurement rules and regulations.  

Essential Functions:

The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

Leads and coordinates daily work activities of assigned co-workers; confers with supervisor to obtain direction regarding work assignments and priorities; organizes tasks in order to complete assigned work; monitors status of work in progress and inspects completed work; confers with co-workers; assists with complex/problem situations; provides technical expertise; assists with training and instructing co-workers regarding operational procedures and proper use of equipment; and assists with supervision of co-workers by reporting employee problems and providing input on disciplinary action and employee performance evaluations.

Researches and develops bid specifications for purchasing of defined equipment, supplies and materials for the County; collects, reviews, and revises existing specifications; prepares new specifications for commodities and services in conjunction with requesting department employees; and makes recommendations regarding product selection.

Compiles vendor and supplier lists for bid and proposal distribution; distributes bids and proposals to qualified vendors and suppliers; researches vendors, suppliers, and market conditions; reviews bids and proposals from suppliers; evaluates supplier performance and contract compliance; verifies use of registered suppliers; answers questions from vendors and suppliers regarding County policies and procedures, procurement laws, and other issues.

Administers competitive bid process; prepares invitations to bid; obtains competitive quotes from appropriate suppliers and vendors; analyzes, evaluates, and tabulates bids; and makes recommendations or selects vendors within defined commodity limits.

Monitors recurring contracts for equipment, supplies and materials; monitors current inventory stock; ensures specifications are up-to-date for stocked items; and prepares orders for additional stock as needed.

Negotiates contracts; develops contract formats; composes and revises agreements, contracts, and related documents; advises County employees regarding contract consistency and County policies and procedures; leads and facilitates any required planning and negotiating sessions with suppliers.

Administers contracts and agreements; ensures awarded vendor complies with bid specifications, such as pricing, delivery schedule, warranty, packaging, etc.; and reviews and participates in change orders, disputes, and discrepancy resolutions.

Minimum Qualifications:

Bachelor’s degree in Purchasing, Supply Chain Management, Business, or related field required; three years of experience of professional level procurement and contract administration comparable to the Procurement Agent classification; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.

Specific License or Certification Required:  Must possess and maintain a valid Georgia Driver’s license and certification from the National Institute of Governmental Purchasing (CPPB or CPPO) or the Institute for Supply Management (CPM, CPSM, or CPSD).

Performance Aptitudes:

Data Utilization:  Requires the ability to evaluate, audit, deduce, and/or assess data using established criteria. Includes exercising discretion in determining actual or probable consequences and in referencing such evaluation to identify and select alternatives.

Human Interaction:  Requires the ability to act as lead person or crew leader, providing guidance to a work unit, coordinating activities, and reviewing work of the unit.

Equipment, Machinery, Tools, and Materials Utilization:  Requires the ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions. 

Verbal Aptitude:  Requires the ability to utilize a wide variety of reference, descriptive, and/or advisory data and information.

Mathematical Aptitude:  Requires the ability to perform addition, subtraction, multiplication, and division; the ability to calculate decimals and percentages; the ability to utilize principles of fractions; and the ability to interpret graphs.

Functional Reasoning:  Requires the ability to apply principles of influence systems, such as motivation, incentive, and leadership, and to exercise independent judgment to apply facts and principles for developing approaches and techniques to resolve problems.

Situational Reasoning:  Requires the ability to exercise judgment, decisiveness and creativity in situations involving the evaluation of information against sensory, judgmental, or subjective criteria, as opposed to that which is clearly measurable or verifiable.

ADA Compliance:

Physical Ability:  Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or work station.

Sensory Requirements: Some tasks require the ability to perceive and discriminate colors or shades of colors, sounds,depth, texture, and visual cues or signals. Some tasks require the ability to communicate orally.

Environmental Factors:  Performance of essential functions may require exposure to adverse environmental conditions, such as hazardous materials, traffic hazards,toxic agents,disease, or pathogenic substances.

DeKalb County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.