Administrative Operations Manager

Description: The Dougherty Solid Waste Department is hiring for an Administrative Operations Manager. The purpose of this position is to plan, coordinate and manage the administrative and financial operations of the Solid Waste department. This position is expected to apply strong administrative and accounting practices to support the financial integrity of landfill operations.

This class works under administrative supervision, developing and implementing programs within organizational policies and reports major activities to executive level administrators through conferences and reports.

Essential Tasks:

·         Supervises, directs, and evaluates assigned staff, processing employee concerns and problems, directing work, counseling, disciplining, and completing employee performance appraisals.

·         Coordinates, assigns and reviews work schedules.

·         Administers and enforces the licensure and registration procedures for the use of the County landfill.

·         Enforces established safety rules and regulations.

·         Responds to inquiries, requests from individuals, vendors or public/private haulers using the landfill regarding landfill use or recycling.

·         Oversees daily operations of the scale house, ensuring all intake transactions are accurately recorded; review scale tickets for accuracy and make necessary adjustments as requires.

·         Submits daily reports and deposits receipts, including associated funds to the Finance Department.

·         Prepares and issue monthly accounts receivables invoices and customer statements in a timely and accurate manner.

·         Compiles and submits comprehensive monthly financial reports to the Finance Department.

·         Processes the monthly gas invoices for the Marine Corps Logistics Base in accordance with the established procedures.

·         Adheres to all procurement policies and guidelines when initiating or executing purchases.

·         Processes accounts payable invoices timely and accurately.

·         Develops, manages, and maintains the department’s annual operating budget, including monitoring expenditures and forecasting future financial needs.

·         Performs related work as assigned.

Minimum Education and Experience Requirements:

·         Bachelor’s degree in accounting, business administration, public administration, or a related field.

·         Minimum of five (5) years of progressively responsible experience in accounting, with at least two (2) years in supervisory or managerial role.

·         Preferred experience in solid waste, landfill operations or public works administration, or an equivalent combination of education, training and experience that provides the required knowledge, skills and abilities.

·         Must possess and demonstrate experience and competence in core administrative and financial functions, including office operations, budgeting, procurement, accounts payable, accounts receivable, and financial reporting.

Physical Demands: Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.

·         Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations.

 Unavoidable Hazards (Work Environment): Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.

·         None

Special Certifications And Licenses:

·         Must possess and maintain a valid state driver’s license with an acceptable driving history.