Police Clerk/Administrative Assistant

POLICE CLERK/ADMINISTRATIVE ASSISTANT

 

            The City of Guyton has an immediate opening for the position of Police Clerk/Administrative Assistant.  This position is responsible for performing a variety of routine and complex clerical, administrative, and technical work in reviewing and disseminating information; keeping official records; providing clerical support for members of the City of Guyton Police Department; assisting the public; and assisting in the administration of the standard operating policies and procedures of the police department.  This position reports to the Chief of Police.

 

Duties and Responsibilities

 

• Manage and maintain police files for incident and Accident Reports as well as officer’s case files for offenders.
• Check for messages and return calls as needed.
• Check post office box daily and mailbox at the police station; receives, stamps, and distributes incoming mail; process outgoing mail.
• Keep track of all invoices, oversees the publication of all notices, ordinances, or other documents required by law to be published.
• Post monies to appropriate accounts and deposits receipts to the City Clerk.
• Post monthly work schedules for officers as prepared by the Chief of Police or his/her designee.
• Keep track of and order office supplies as needed.
• Manage and maintain the citation book log, order citation books, warning books, parking violations, and ordinance violations as needed.
• Answer telephone and assist the public with questions and/or complaints, takes requests for house checks, generates copies of accident and incident reports when requested.
• Assist with computer issues and IT problems when they arise by talking with the software vendors and customer support.
• Enters and retrieves needed police information using computer information systems and police data files.
• Assist relevant courts and court personnel by coordinating and preparing copies of required case reports, citations, property, and other evidence.
• Organize and maintain general files; types of correspondence assigned by the department.
• Maintain daily contact with the Police Chief and other officers.
• Assist with crime prevention programs and code enforcement as needed.
• Performs other related duties as assigned.

 

Minimum Qualifications

 

High School diploma or GED; one (1) year previous secretarial and/or clerical experience, preferable in a public safety setting sufficient to demonstrate knowledge of crime prevention procedures and public safety recordkeeping requirements; basic computer and word processing skills required, including proficiency in Microsoft Office and Google Suite; proficiency with basic website maintenance and updates preferred; must demonstrate knowledge of modern office practices; must demonstrate ability to maintain all files; must demonstrate ability to maintain exceptionally high standards of integrity and confidentiality; must have ability to use and understand all office equipment; must have good communication skills, both oral and written; must possess good interpersonal skills; or any combination of education, training, or experience which provides the requisite knowledge, skills, and abilities for the position.  Must possess and maintain a valid Georgia Driver’s License.  Must have no prior felony convictions.  Must have ability to be bonded by a surety company.

 

Interested applicants should submit a completed City of Guyton employment application along with resume/cover letter to Kelphie K. Lundy, Chief of Police, City of Guyton, 505 Magnolia Street, Guyton, GA 31312.  Applications are available at Guyton City Hall, located at 310 Central Boulevard, Guyton, GA 31312, and also on the City of Guyton’s website, https://cityofguyton.com.  Salary for this position will be determined based on qualifications and experience.  Position will remain open until filled.  The City of Guyton is an Equal Opportunity Employer.  A criminal history verification and substance abuse testing is required prior to employment.