Deputy Director, Financial Operations

Description

 

The purpose of this position is to assist in planning, directing, and overseeing the operations and staff involved in accounts payable and receivable, grants administration, payroll, management, and related financial services for the County.  

 

Examples of Duties

 

• Manages, directs, and evaluates assigned staff; develops and oversees employee work schedules to ensure adequate coverage and control; compiles and reviews timesheets; approves/processes employee concerns and problems and counsels or disciplines as appropriate; assists with or completes employee performance appraisals; directs work; acts as a liaison between employees and management; and trains staff in operations, policies, and procedures. 
• Organizes, prioritizes, and assigns work; prioritizes and schedules work activities in order to meet objectives; ensures that subordinates have the proper resources needed to complete the assigned work; monitors status of work in progress and inspects completed work; consults with assigned staff to assist with complex/problem situations and provide technical expertise; provides progress and activity reports to management; and assists with the revision of procedure manuals as appropriate. 
• Consults with Director of Financial Services to review financial operations and activities, review and resolve problems, receive advice and direction, and provide recommendations; and prepares and analyzes financial reports data and makes recommendations to assist in making financial decisions. 
• Assists in developing and implementing long- and short-term strategic plans, goals, and objectives for the department; evaluates performance and effectiveness of current financial services, programs, and systems in relation to growing needs of the County; and identifies and recommends needed changes, modifications and/or enhancements. 
• Assists in developing and implementing policies and procedures for the department; reviews efficiency and effectiveness of financial operations, methods, processes, and procedures; recommends and?implements?new and revised policies and/or processes; and ensures department activities comply with established policies and standards.  
• Assists in developing and administering budget for the department; recommends funding needs for staffing, equipment, materials, and supplies; coordinates budget development with department staff; monitors expenditures to ensure compliance with approved budget; and prepares and submits financial reports and documentation.
• Assists in directing the preparation, publication, and distribution of the annual budget for the County: develops and monitors revenues and expenditures; monitors and maintains debt service requirements; prepares the preliminary budget with proposed alternatives; participates in long- and short-range financial planning, including forecasting all revenues, capital requirements and cash flow management for all funds; and provides final review and correction to written reports and documents included in annual budget.
• Assists in overseeing accounting operations; ensures maintenance of accounting records and documentation; ensures set of controls and budgets to mitigate risk; oversees accounts payable and accounts receivable operations, such as control systems, transaction-processing operations, payroll processing, bank reconciliations, debt payments, and adherence with policies and procedures; maintains chart of accounts; provides financial analyses; coordinates provision of information to external auditors; and monitors debt levels and compliance with debt covenants.
• Assists in overseeing treasury operations; forecasts cash flow positions, related borrowing needs, and available funds for investment; ensures sufficient funds are available to meet ongoing operational and capital investment requirements; maintains banking and credit rating agency relationships; arranges for equity and debt financing; invests funds; oversees pension investment and other funds; makes recommendations regarding liquidity; and monitors adherence to policies and procedures and financial controls. 
• Prepares all necessary reports to meet legal and audit requirements; submits all mandated reports to local, state, and federal regulatory agencies or others as required; compiles and/or tracks various administrative and/or statistical data pertaining to financial matters; prepares, reviews, and/or analyzes a variety of financial documents; makes applicable calculations; prepares or generates reports; and maintains records.
• Processes a variety of documentation associated with department/division operations, within designated timeframes, and per established procedures; receives and reviews various documentation; reviews, completes, processes, forwards, or retains as appropriate; prepares or completes various forms, reports, correspondence, and other documentation; compiles data for further processing or for use in preparation of department reports; and maintains computerized and/or hardcopy records. 
• Operates a personal computer to enter, retrieve, review, or modify data, utilizing word processing, spreadsheet, database, presentation, Internet, e-mail, or other software; and operates general office or other equipment as necessary to complete essential functions. 
• Communicates with supervisor, other County employees, auditors, banks, the public, and other individuals as needed to coordinate work activities, review status of work, exchange information, or resolve problems.
• Performs other related duties as assigned. 

 

Minimum Qualifications

 

Education and Experience:

Requires a Bachelor’s Degree in Finance, Accounting, or related field; and five (5) years of related experience in professional level financial accounting and reporting in a government setting, to include lead or supervisory experience, and ten (10) years of experience in the field, or equivalent combination of education and experience. Master’s degree preferred.

 

Licenses or Certifications:

Must possess and maintain a valid Georgia driver’s license. Must possess and maintain a valid Certified Public Finance Officer certification from Government Finance Officer Association.  

 

Special Requirements: 

None.

 

Knowledge, Skill, Abilities/ Supplemental Information

 

Knowledge, Skills, and Abilities: 

• Knowledge of local government operations, Finance related programs, policies and plans, and modern office practices and procedures.
• Knowledge of Microsoft Word, Excel, PowerPoint, and other similar programs.
• Skill in the use of computers and software applications related to the essential functions of the job. 
• Skill in effective communication, both verbally and in writing. 
• Ability to meet and deal with employees and the public in an effective and courteous manner.
• Ability to get along with others and work effectively with the public and co-workers.
• Ability to work flexible hours, including evening meetings.
• Ability to multi-task and work within deadlines.
• Ability to deal with confidential and sensitive matters.
• Ability to work with and process payments for accounts within the budget and department.  
• Ability to use computers for data entry, word processing, and accounting purposes. 
• Ability to operate a copying machine. 

 

PHYSICAL DEMANDS

The work is sedentary work which requires exerting up to 20 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Requires mental acuity including the ability to make rational decisions through sound logic and deductive processes, the ability to express ideas by means of the spoken word and have close visual acuity. 

 

WORK ENVIRONMENT

Work is performed in a relatively safe, and secure work environment.

 

Henry County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities to perform the primary job functions described in this job description.  Henry County encourages both prospective and current employees to discuss potential accommodations with the employer.  Henry County will comply with all applicable federal regulations and Henry County's insurance requirements governing workplace anti-drug and alcohol programs. Henry County employees shall be subject to the provisions of the Drug-Free Workplace Act of 1988.