Human Resources Manager

The City of Lilburn is seeking qualified candidates for the position of City Clerk.  The City Clerk is responsible for performing a wide variety of complex duties in support of the Mayor, Council and City Manager to include serving as the official Custodian of the City Seal, records, and documents; maintains official records to include the City Charter, City Codes and Ordinances, and other public documents; tracks legislative sessions by working closely with GMA, administers Docuware, records and prepares minutes of all official actions of the Mayor and Council; acting as Superintendent of City Elections.  The City Clerk reports directly to the Assistant City Manager or Operations. 

Duties include, but are not limited to: 

• Provides general administrative support for the Mayor, Council and City Manager. 
• Document and facilitate city council meetings by preparing and distributing agenda, taking minutes, and publicizing all information which is required to be publicized by law. 
• Document and publish ordinances and resolutions by ensuring the process of creating an ordinance or resolution follows any legal procedures and processes; help create the documents by ensuring all are in standard format; distribute them for amendments and revisions; publishes them online. 
• Public records management 
  • Properly maintain public records.    
  • Handle all open records requests.               
• Records retention management 
  • Organize, maintain, archive, delete records according to Georgia Law and    city’s record retention schedule.
• Ethics filings 
  • Handle collection and management of documents related to ethics filings for political candidates including campaign contributions and financial disclosures.
• Elections         
  • Qualify Candidates.
  • Election Superintendent.       
• Records and maintains all deeds and easements. 

• Responsible for maintaining property ordinance for city facilities, vehicles, and equipment.

• Responsible for maintaining all contracts for the city and DDA.

• Responsible for preparation and submission of all annual reports required by the state and federal government.

• Responsible for tracking all Georgia Legislation and coordinating the impact of proposed bills to the City of Lilburn.

• Prepares correspondence from Mayor and Council members to State Representatives and Senators.

• Provides information to citizens, civic groups, the media, and other agencies as requested.

• Orders all office supplies/equipment for City departments.

• Performs other duties of similar nature and complexity as assigned.

PHYSICAL DEMANDS:
-    Position requires walking, pushing, pulling, lifting, grasping, feeling, talking, hearing, seeing and repetitive motions.
-    Light Work:  Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or negligible amount of force constantly to move objects. If the use of arm and/or leg controls require exertion of forces greater than that for Sedentary Work and the worker sits most of the time, the job is rated for Light Work.

MINIMUM QUALIFICATIONS:
Bachelor’s degree in Public Administration, Business Management, or related field; two years of progressively responsible administrative experience, preferably for a municipality; or an equivalent combination of education, training and experience that would provide the required knowledge and skills.

LICENSES AND CERTIFICATIONS:
-    Valid State of Georgia Driver’s License.
-    State of Georgia Municipal Clerk Certification preferred or ability to obtain within two (2) years.
-    Notary Public Certificate of Appointment
-    Certification as Election Superintendent within 6 months of hire.

-  Knowledge of modern office practices, methods, equipment, and standard clerical procedures.

-  Knowledge of or ability to understand and interpret municipal laws, policies, codes, and regulations.

-  Knowledge of modern records management techniques; knowledge of and skill in adhering to the legal requirements related to keeping and preserving council minutes and all official city records.

-  Knowledge of the principles and practices of public administration; knowledge of state and federal laws governing municipal operations. 

-  Knowledge of Election Code and State Ethics Commission Rules.

-  Knowledge of the Georgia Open Records Act.

-  Knowledge of the Georgia Records Retention Schedules.

-  Knowledge of the City’s organizational structure, departmental functions, and inter-relationships.

-   Skill in the operation of modern office equipment.

-   Skill in preparing and administering budgets.

-   Ability to communicate clearly and effectively, orally and in writing.

-  Ability to read, analyze, and interpret complex documents.

-  Ability to prepare clear and concise reports and maintain minutes and important records.

-  Ability to maintain confidentiality and exercise considerable skill in information handling, privacy of records and judgment.

-  Ability to respond effectively to the most sensitive inquiries or complaints.

-   Ability to establish and maintain effective working relationships with City officials, employees, and the public.

The expected starting salary range for this position is $52,285.41 - $66,606.80 based on the qualifications of the selected candidate. The City offers a comprehensive benefits package, including health, dental, and vision coverage. Additionally, life insurance and long-term disability benefits are paid by the City. The City participates in the Georgia Municipal Association (GMA) Employee Retirement Defined Contribution 401(a) program and a Deferred Compensation 457 (b) plan. 

Interested candidates may submit an application online, along with a cover letter, resume, and three (3) professional references. Completed applications can be sent to:  
Department of Human Resources
340 Main Street, Lilburn, GA  30047. 
Attn:  LaTasha Akers. 

Any questions, please call (770) 638-2233 or (770) 638-2203 email hr@cityoflilburn.com.

The City of Lilburn is an Equal Opportunity Employer