Job Summary:
This position performs daily accounts payable and other financial transactions of the department.
Major Duties:
· Processes invoices; reviews vendor statements; matches purchase orders with invoices; prints checks and prepares for mailing; ensures that checks are mailed timely in order to meet invoice due dates.
· Maintenance vendor files, W-9s and purges old vendor files in a timely manner.
· Maintains bank files to prevent fraud; sends Accounts Payable files to bank for verification.
· Reviews and maintains outstanding check register; prepare files to submit stale-dated checks to the State of Georgia.
· Contacts vendors to verify information; ensures that remittance addresses are correct and updates as necessary with supporting documentation.
· Prepares 1099 tax forms for vendors and submits reports to the IRS.
· Assist Staff Accountants as needed.
· Updates Financial statistics monthly for performance measures as related to AP.
· Reviews reports and activity related to job tasks and updates Finance Director regarding missing items or known issues.
· Processes County travel requests and expense reimbursements for payment.
· Answers the Finance main phone line.
· Tracks and updates Finance procedures related to AP.
· Prepare regular and special financial reports as well as any audit schedules related to job duties.
· Performs other related duties as required for the efficient operations of the department.
Minimum Qualifications:
· High school diploma or equivalent.
· Possession of an Associate's Degree in Accounting, Public Administration, Business Administration, or a related field.
· Or any equivalent combination of education, training, and/or experience which provides the requisite knowledge, skills, and abilities for this job.
· Must be able to demonstrate proficiency in performance of the essential functions and learn, comprehend, and apply all County or departmental policies, practices, and procedures necessary to function effectively in the position.
The successful candidate must pass a Background/Reference Check, and Pre-Employment Drug Screenings prior to the start of employment.
To Apply: Please complete a Habersham County employment application. Applications can be found online at www.habershamga.com. Applications and a detailed job description can be picked up at the Habersham County Human Resources Department, Administration Building located at 130 Jacob’s Way, Clarkesville, GA 30523 in room 303. For more information please call (706) 839-0214.
Habersham County is an Equal Opportunity Employer and Drug Free Workplace
Do you have what it takes?