Assistant City Clerk

The City of Stone Mountain is accepting applications for the position of Assistant City Clerk.
This is a full-time, non-exempt position. The Assistant City Clerk is under the direct supervision
of the City Clerk and may be scheduled to attend regular, special called, and/or work session
meetings held by the Council. The position is governed by the Personnel Policy and Procedures
of the City.
This position is responsible for the administration of a wide variety of City codes and municipal
front and back office operations. Duties involve extensive contact with the public. This position
requires considerable judgment, discretion and confidentiality in the performance of duties.
Duties include but, are not limited to performing a major portion of the City Clerk duties which
consist of keeping full and correct minutes of the proceedings of the Mayor and Council,
maintaining records of the City including all ordinances and resolutions as adopted; preparing
notices and agendas of public meetings; preparing advertising notices; maintaining public
cemetery records; organizing relative committee and commission meetings; assisting in the
administering of occupation tax, alcohol, and other forms of licensing and permits; composing
official documents relative to administrative matters; and other duties as assigned.
Benefits include medical, dental and life insurance; paid holidays; vacation leave; sick leave;
short term disability insurance and retirement. Compensation is set by the City's pay and
compensation plan as adopted. Desirable qualifications are (but may not be limited to): An
Associate Degree in Public Administration, Business Administration or related field required;
Minimum of two years of progressively responsible public administration work experience or
Georgia City Clerk/Deputy Clerk Certification; Possess a valid Georgia driver's license. A
combination of work and educational experience may be considered.

 

POSITION TITLE: Assistant City Clerk
REPORTS TO: City Clerk
DEPARTMENT: City Clerk

NATURE OF WORK:
This position is an administrative position that works independently using sound judgement and
discretion in the day-to-day performance of job duties. The responsibilities of the position
include the administration of a wide variety of City codes and municipal front and back office
operations. Duties involve extensive contact with the public. This position requires considerable
judgment, discretion and confidentiality in the performance of duties. The position is full time
(regular 40 hour/week) and is a non-exempt position. This position is governed by the Personnel
Policy and Procedures of the City.

MAJOR DUTIES AND RESPONSIBILITIES:

Performance of a major portion of City Clerk duties, including but, not limited to:

 

Attend meetings and keep full and correct minutes of the proceedings of the

Mayor and City Council together with all ordinances and resolutions adopted in a

properly indexed book kept as a permanent record.

 

Prepare and post meeting notices and agendas as required by the laws of the State

of Georgia, the City Charter and the City Code of Ordinances.

 

Organize and distribute to the Mayor and City Council materials for items placed

on meeting agendas

 

Prepare and post notices of public hearings, including advertising notices that

meet the requirements of state and local law.

 

Arrange training and travel for Mayor, City Council and City Manager

 

Advise general public on requirements of City ordinances, policies, and

regulations

 

Obtain the proper signatures for all official documents approved by the Mayor

and City Council, including but not limited to ordinances, resolutions, contracts

and correspondence

 

Publish all ordinances and other documents required by law to be open to the

public

 

File campaign contribution reports and financial disclosure reports with the State

Ethics Commission

 

Organize documents and materials requested by City Auditor in preparation for

the annual audit

 

Maintain cemetery records, sell cemetery lots and issue burial permits

 

Organize Planning & Zoning Committee meetings, post signs, notices and prepare

meeting agendas; organize and distribute materials for items placed on meeting

agendas

 

Organize Historic Preservation Commission meetings, post signs, notices and

prepare meeting agendas; organize and distribute materials for items placed on

meeting agendas

 

Carefully preserve the record and documents belonging to the City which are not

assigned to the custody of other departments, and to maintain a proper index to all

such records and documents so that access and use are readily available

 

Respond to Open Records requests in at timely manner

 

Assist in processing zoning, variances and special use permit requests; submit legal

advertisements to paper; post signs on property; certify zoning classifications of real

property

 

Assist in the issuance of occupation tax certificates and business licenses; Maintain and

keep a record thereof

 

Assist in the issuance of alcoholic beverage licenses, including yearly renewal; submit

background checks and collect all necessary documentation

 

Compose correspondence in standard business formats

 

Maintain record of insured vehicles and report to insurance carrier changes in covered

vehicles

 

Act in the capacity of the City Clerk in the absence of the City Clerk, as directed

 

Perform other related duties as required

 

DESIRABLE QUALIFICATIONS:

Education and Experience:

Associate Degree in Public Administration, Business Administration or related field

Minimum of two years of progressively responsible public administration work

experience or Georgia City Clerk/Deputy Clerk Certification required

Any combination of relative education and experience may be considered

Possess a valid Georgia driver's license and a satisfactory Motor Vehicle Report (MVR)

 

Knowledge, Skills and Abilities:

 

Thorough knowledge of modem office practices, methods and standard procedures

 

Working knowledge of office automation equipment and other machines such as personal

computer, fax machine, typewriter and calculator

 

Working knowledge of Microsoft Office Word, Excel and Outlook

 

Ability to gain working knowledge of and to interpret municipal laws, policies, codes and

regulations

 

Ability to establish and maintain filing systems

 

Ability to work independently without specific instruction

 

Ability to communicate effectively, both orally and in writing

 

Ability to meet and deal tactfully and courteously with a variety of people including but

not limited to citizens, business and civic leaders, and other government officials

 

Ability to establish and maintain effective working relationships with City employees and

the general public.

 

Interested parties meeting minimum education, experience, and skill requirements for the

position should submit cover letter and resume to Human Resource Generalist by email at employment@stonemountaincity.org

 

The City of Stone Mountain is an equal opportunity employer.

Requirements included in this class specification

are subject to possible modification to reasonably

accommodate individuals with disabilities.